Toronto, On Office manager/administrative assistant Jobs – 262 Openings This Week

Executive Assistant
TDS Personnel Ltd —Toronto, ON
- $90,000–$100,000 a year
- Hybrid work
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Property Administrative Assistant (On-Site) - Scarborough
Sterling Karamar Property Management —Toronto, ON
- $50,000–$60,000 a year
- Microsoft Powerpoint
- Microsoft Excel
- Microsoft Outlook
Quick apply
Supervisor Assembly (MES) - Afternoon Shift
S & C Electric Company —Toronto, ON
- $87,990.00–$116,578.80 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Oracle
- Designated paid holidays
- Disability insurance
Senior Human Resources Manager
Little Galaxy Childcare & Montessori Inc —Vaughan, ON
- $25–$30 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- English
- Dental care
- Vision care
Quick apply
14h
Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN
Direct Travel —Toronto, ON
- $62,000–$68,000 a year
- Full-time
- Hybrid work
- Microsoft Powerpoint
- Bilingual
- Microsoft Word
- Dental care
- Vision care
Human Resources Assistant
ABRAMS AUTO TRANSPORT —Concord, ON
- $45,000–$55,000 a year
- Overtime
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
10h
Manager of Operations & Innovation
South East Toronto Family Health Team —Toronto, ON
- $33.28–$36.11 an hour
- Full-time
- PMP
- Microsoft Office
- Bachelor's
- Disability insurance
- Dental care
Quick apply
Manager of FHO & Academics
South East Toronto Family Health Team —Toronto, ON
- $33.28–$36.11 an hour
- Full-time
- Management
- Medical office experience
- Microsoft Office
- Disability insurance
- Dental care
Quick apply
Commercial Real Estate Legal Assistant
Cartel Inc. —Toronto, ON
- Up to $75,000 a year
- Full-time
- Hybrid work
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Litigation Legal Assistant
Cartel Inc. —Toronto, ON
- From $60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Funeral Director Assistant
Catholic Cemeteries & Funeral Services - Archdiocese of Toronto —Woodbridge, ON
- $50,000–$54,000 a year
- Full-time
- Heavy lifting
- Sales
- Customer service
- Wellness program
- Dental care
Quick apply
Retail Store Manager - Intimissimi
ILT GROUP INC. —Etobicoke, ON
- $58,000–$68,000 a year
- Weekends as needed
- Sales
- Analysis skills
- Bachelor's
- Store discount
- Dental care
Quick apply
Retail Store Manager - Calzedonia
ILT GROUP INC. —Etobicoke, ON
- $58,000–$68,000 a year
- Weekends as needed
- Sales
- Analysis skills
- Bachelor's
- Store discount
- Dental care
Quick apply
Central Care Attendant, Funeral Services
Mount Pleasant Group —Toronto, ON
- $23.99 an hour
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Quick apply
Team Lead
Krest One Dental —Scarborough, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
14d
Team Lead
Krest One Dental —Scarborough, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
14d
Team Lead - Dental Operations
Krest One Dental —Toronto, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply
7d
IMG
Cardio Health —Richmond Hill, ON
- $19–$20 an hour
- Full-time
- Medical office experience
- English
- Microsoft Office
- Dental care
Quick apply
GP/Family Physician
Prospect Health —Richmond Hill, ON
- $250,000–$380,000 a year
- EMR systems
Quick apply
Team Lead - Dental Operations
Krest One Dental —Toronto, ON
- $30–$35 an hour
- Overtime
- Customer service
- Microsoft Office
- Organizational skills
- Dental care
Quick apply

I want to receive the latest job alerts for office manager/administrative assistant in toronto, on

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

office manager/administrative assistant jobs near toronto, on

Executive Assistant jobs in Toronto, ON

Administrative Assistant jobs in Toronto, ON

Operations Manager jobs in Toronto, ON

Real Estate Assistant jobs in Toronto, ON

Operations Team Leader jobs in Toronto, ON

Funeral Director jobs in Woodbridge, ON

Assembler jobs in Toronto, ON

Legal Assistant jobs in Toronto, ON

Office Manager jobs in Toronto, ON

Executive Assistant jobs in Aurora, ON

Virtual Assistant, No Experience jobs in Remote

Executive Assistant jobs in Pickering, ON

Executive Assistant jobs in Welland, ON

Remote Research Assistant jobs in Ontario

Office Assistant jobs in Montréal, QC

Executive Assistant jobs in Surrey, BC

Executive Assistant jobs in Regina, SK

Pharmacy Assistant jobs in Whitby, ON

Administrative Assistant jobs in Concordia University (sgw Campus), QC

Real Estate Assistant jobs in Surrey, BC

Executive Assistant

TDS Personnel Ltd -
Toronto, ON

Quick apply

Job details

Permanent
$90,000–$100,000 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Investment
Microsoft Excel
Microsoft Outlook
Post-secondary education
Filing
Microsoft Office
Administrative experience
Adobe InDesign
Communication skills

Full job description

Our client, a leading alternative investment management firm that partners with the HNW business community is seeking a polished Executive Assistant to support the Managing Director the firm.

Responsibilities:

1) Professional Administrative Support

Provide proactive administrative support including liaising with key internal and external contacts, scheduling and general correspondence to ensure all needs of the Managing Director are met.
Prioritize and organize work to facilitate the smooth running of the business.
Manage and monitor the calendar of appointments, upcoming events and facilitate prioritized response to matters requiring immediate attention.
Coordinate agendas, dispatch meeting invitations, book meeting rooms, and arrange for IT resources.
Develop and maintain an efficient recordkeeping / filing system (both electronic and hard copy as required).
Maintain cleanliness of CEO’s office environment and organize CEO’s files and records.
Develop communications and correspondence as required.
Participate in planning, organizing and implementation of events (e.g., roadshows, conferences).
Manages complex international multi-leg travel, often requiring continuous changes and rescheduling.
Meeting support (e.g., minute taking, summarizing action items and next steps) as required.
Manage expenses.
Screen telephone calls and respond to moderately complex inquiries or matters of an administrative or operational nature.
Identify and respond to appropriate requests independently and confidentially.
Primary contact for all general inquiries.
Liaise between Managing Director and all other team members.
Develop and leverage relationships to foster and support intra-group coordination.
Exercise diplomacy and be a professional representative of the team.
Interacts with colleagues, vendors and clients globally, dealing with multiple timezones and cultural implications.
Will be provided with a company iPhone to monitor urgent requests after-hours.

2) Expense Analysis & Support Accountabilities

Monitors and analyzes CEO expenses to determine whether personal or company-related.
Works closely with Office Manager to ensure all invoices, vendor payments and receipt tracking are completed in a timely manner.

3) General Office Administration

Liaise with Office Manager regarding maintenance issues and premises/equipment upkeep.
Prepares and dispatches outgoing mail and interfaces with couriers.
Order and approve catering, supplies, and stationary purchases within budget.
Maintain document files and archiving of records.
Work with Office Manager to maintain vacation records for the department.
Performs back-up function for other administrative staff during absences.
Maintains and handles confidential client and leadership information appropriately.

4) Personal Assistance Administration Accountabilities

Personal tasks to allow the CEO to more easily conduct business, including but not limited to:
Picking up food (snacks/lunch/dinner) or sundries.
Booking personal appointments and reservations.
Personal travel arrangements.

Role requirements:

Minimum 8 years experience as an Executive Assistant supporting CEO or other senior executives.
Proven experience working effectively in a fast-paced environment, dealing with deadlines, and managing conflicting priorities.
Post-secondary education or equivalent experience and other professional related training and development to keep skills current.
Excellent understanding of the processes, policies and procedures required for supporting the team.
Knowledge of investment or financing is a definite asset.
Professional, discreet, independent, flexible, and resourceful.
Excellent calendar management, filing (digital), meeting preparation, travel planning, and people skills.
Ability to plan and execute team and client events when required.
Strong written and verbal communication skills, including letter writing, minute taking, and presentation preparation.
Detail oriented, extremely well organized; able to manage time and expectations, and effectively multi-task under high pressure.
Advanced PC skills and strong proficiency in MS Office 365 (Word, Excel, PowerPoint, Outlook).
Experience with web tools, creative software and Adobe InDesign an asset.

TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

Job Type: Permanent

Pay: $90,000.00-$100,000.00 per year

Work Location: Hybrid remote in Toronto, ON (Toronto District)

Quick apply

Refine Your Search

office manager/administrative assistant jobs in toronto, on

Executive Assistant

Property Administrative Assistant (On-Site) - Scarborough

Supervisor Assembly (MES) - Afternoon Shift

Senior Human Resources Manager

Corporate Office Manager - Bilingual (English/French) - Full Time / Hybrid CAN

Human Resources Assistant

Manager of Operations & Innovation

Manager of FHO & Academics

Commercial Real Estate Legal Assistant

Litigation Legal Assistant

Funeral Director Assistant

Retail Store Manager - Intimissimi

Retail Store Manager - Calzedonia

Central Care Attendant, Funeral Services

Team Lead

Team Lead

Team Lead - Dental Operations

IMG

GP/Family Physician

Team Lead - Dental Operations

I want to receive the latest job alerts for office manager/administrative assistant in toronto, on

Related Searches

Explore jobs in more locations

Job seeker tools

Employer Tools

Browse

Stay Connected