Vancouver, Bc Assistant front office Jobs – 102 Openings This Week

Administrative Assistant, Registration
Engineers and Geoscientists BC —Burnaby, BC
- $55,500–$62,000 a year
- Full-time
- Hybrid work
- Microsoft Office
- Administrative experience
- Bachelor's
Executive & Operations Assistant
Healthcord Cryogenics Corporation —Vancouver, BC
- $25 an hour
- Part-time
- Sales
- Customer service
- Research
Quick apply
Certified/Chairside Dental Assistant
Lighthouse Dental and Implant Centre, Vancouver —Vancouver, BC
- $24–$34 an hour
- 8 hour shift
- Medical office experience
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
Certified Dental Assistant Level II
Confidential —Vancouver, BC
- $25–$40 an hour
- Full-time
- Cleaning
- Pediatrics
- Epic
- Dental care
- Paid time off
Quick apply
Assistant Manager
Sentinel Storage —Richmond, BC
- $19–$20 an hour
- Weekends as needed
- Sales
- English
- Microsoft Office
Quick apply
Assistant Manager - Surrey
StorageVault —Surrey, BC
- $19–$20 an hour
- Weekends as needed
- Sales
- English
- Microsoft Office
Quick apply
Certified Dental Assistant | Tsawwassen
Windsor Woods Dental —Delta, BC
- $30–$38 an hour
- Part-time
- Communication skills
- Dental care
Quick apply
13d
Medical Office Assistant - Patient Triage Clerk (Contract - One Year Maternity Leave Coverage)
South Hill Family Health —Vancouver, BC
- $20.50–$22.50 an hour
- Full-time
- Medical office experience
- Front desk
- Cleaning
- COVID-19 protective measures
Quick apply
Office Admin for Physio Clinic (MOA)
Trailside Physio —Port Coquitlam, BC
- $20–$22 an hour
- Part-time
- Google Suite
- English
- Administrative experience
- Paid time off
Quick apply
Associate Dentist – $5,000 Signing Bonus | Mandarin-Speaking
Passion Dental Group —Richmond, BC
- Part-time
- Patient care
- Communication skills
- Dental care
Optometric Assistant/Receptionist
Oakridge Optometry Clinic —Vancouver, BC
- From $20 an hour
- Part-time
- Sales
- Customer service
- Writing skills
- Vision care
Quick apply
Intake Legal Assistant, Casual
Legal Aid BC —Vancouver, BC
- $31.23–$35.63 an hour
- Microsoft Word
- High school diploma or GED
- Typing
- Wellness program
- Designated paid holidays
Medical Office Assistant
Dr. S. Bhui Inc —Surrey, BC
- $20–$21 an hour
- Full-time
- Medical office experience
- Administrative experience
- Organizational skills
Quick apply
8d
Senior Office Administrator
Inspine Therapy —Coquitlam, BC
- $54,000–$60,000 a year
- Part-time
- Sales
- Medical office experience
- English
- Store discount
- Wellness program
Quick apply
7d
Optometric Assistant/Receptionist
Eye Station Optical —Richmond, BC
- $20–$23 an hour
- Full-time
- Medical office experience
- English
- Organizational skills
- Dental care
- Vision care
Quick apply
7d
Veterinary Assistant/Veterinary Office Assistant
Eagle Ridge Animal and Bird Hospital —Coquitlam, BC
- $21–$26 an hour
- Weekends as needed
- Hybrid work
- Data entry
- Organizational skills
- Front desk
- Store discount
- Wellness program
Quick apply
Office Administrator
Wenco (a Hitachi Construction Machinery subsidiary) —Richmond, BC
- $55,000–$65,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Writing skills
Quick apply
Front Desk Operations Assistant
Fast + Epp —Vancouver, BC
- $45,000–$55,000 a year
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
- Dental care
Quick apply
Administrative Assistant/Receptionist
Apollo Institute of Medicine —Vancouver, BC
- $29–$30 an hour
- Full-time
- Administrative experience
- High school diploma or GED
- Organizational skills
- Paid time off
Quick apply
10d
Assistant Program Coordinator - Community Recreation
City of New Westminster —New Westminster, BC
- $35.60–$41.93 an hour
- Full-time
- Hybrid work
- CPR Certification
- Management
- Customer service
3d

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Administrative Assistant, Registration

Engineers and Geoscientists BC -
Burnaby, BC

Apply Now

Job details

Full-time
$55,500–$62,000 a year

Qualifications

Record keeping
Recruitment coordination support
Post-secondary education
Administrative support experience
Technical support
Microsoft Office
Administrative experience
Bachelor's
File scanning and digitization
Recruiting
SharePoint
Front desk
Document archiving
Interviewing
Document management
Business
Communication skills
Event logistics coordination

Full job description

Engineers and Geoscientists British Columbia is currently searching for an Administrative Assistant, Registration to join our team in Burnaby!

The Administrative Assistant, Registration (“AAR”) is responsible for providing administrative support to the senior management team of the Registration department. The AAR primarily provides administrative support for multiple committees and sub-committees including the Credentials Committee, the Professional Licensee Subcommittee, the Geoscience Subcommittee, the Registration Fairness Panel, and other registration-related volunteer groups. This role will organize meeting logistics including scheduling, agenda development, document management, and recording minutes, as well as managing the SharePoint sites for each meeting. The AAR will act as the main point of contact for committee members and will manage ongoing volunteer relationships. The AAR also assists with additional registration tasks including the drafting and issuing of decision letters to applicants.

Our organization - one of BC's Top Employers – offers a competitive salary, comprehensive and generous benefits, an inclusive culture, and a hybrid work environment. Full details on our compensation and benefits value offering can be found below.

WHAT YOU WILL BE DOING

Responsible for providing staff support to multiple committees and sub-committees including the Credentials Committee, the Professional Licensee Subcommittee, the Geoscience Subcommittee, the Registration Fairness Panel, and other registration-related volunteer groups. The AAR supports with the recruitment of new committee members, tracks term appointment dates, and acts as the main point of contact for committee members. The AAR builds trust and manages ongoing relationships with committee members, including providing technical support as needed.
Organizes and coordinates meeting logistics for committees and sub-committees including scheduling, agenda development and distribution, canvassing attendance prior to the meetings, tracking attendance during meetings, ensuring appropriate document management, recording and posting minutes, and managing consent voting setup. Develops and maintains the SharePoint sites for each meeting and archives meeting documents following each meeting. Responsible for any other administrative tasks required for support of the meetings.
Organizes day-of event logistics for virtual or in-person meetings; orders catering, sets up and tears down the meeting room, and provides on-site support.
Drafts and issues decision letters to applicants based on committee decisions, ensuring a standardized and timely approach for all decision letters. Ensures appropriate data and records management of decision letters.
Assists with additional registration-related tasks including providing support for Engineers Canada and Geoscientists Canada survey requests and meeting support for the Pan-Canadian CBA User Group.
May be called upon to participate in shared department team functions such as:
- Registration Reception - advising applicants and other interested parties about the registration related policies and procedures of Engineers and Geoscientists BC and how best to apply, how best to submit required documentation, what criteria needs to be met for an open application, and the required timelines for the completion of applications.
- Support to the Registration Interview Program – may include activities such as scheduling interviews, chairing interviews, providing guidance and support to interview candidates as well as panel members, and drafting Credentials Committee entries.
- Supports the general processing of applications for engineering and geoscience registration, including document processing on an as-needed basis.
- Mail/document scanning involving the proper cataloging of application related documentation.
One of multiple roles that provide backup support for the front desk Administrative Assistant / Customer Service Representative to ensure front desk coverage when needed, approximately 2 to 4 hours per week. Will be required to work in-office on days when providing Receptionist desk coverage.
Other duties as assigned by direct leader and, as appropriate, members of the departmental leadership team.

WHAT YOU BRING TO THE TABLE

The successful applicant will possess the following:

Bachelor's degree in a related field is preferred.
2-5 years of related experience in an administrative position.
Experience working in a regulatory body or similar environment is preferred.
Experience organizing meetings including scheduling, agenda development, and taking minutes.
Advanced skills in Sharepoint and experience updating Sharepoint sites. Advanced skills in Microsoft Office 365 tools and software.
Strong written communication skills, with demonstrated experience or education in business writing.
Strong attention to detail; organized and able to keep track of multiple tasks with competing priorities and a variety of deadlines.

WHAT'S IN IT FOR YOU

Each member of our team contributes to public safety in BC and helps us deliver on our vision of "modern regulation for a resilient world." We serve the public as an inclusive, progressive, and future-focused regulator. Our Strategic Plan also places priority on our role to advance climate action, foster equity, diversity and inclusion, and move towards reconciliation with Indigenous peoples. At Engineers and Geoscientists BC, we are committed to demonstrating our values of collaboration, excellence, integrity, and innovation.

This role offers a competitive compensation and benefits program including a salary within our hiring range of $55,500 to $62,000. Placement within the hiring range will be based on candidate experience relative to the requirements of the role. Additional details on our generous benefit offerings are found below.

WHO WE ARE

Engineers and Geoscientists BC is proud to be recognized as one of BC's Top Employers.

Engineers and Geoscientists British Columbia is the business name of the Association of Professional Engineers and Geoscientists of the Province of British Columbia. We regulate and govern these professions under the authority of the Professional Governance Act.

We are charged with protecting the public interest by setting and maintaining high academic, experience, and professional practice standards for over 40,000 registrants. Individuals licensed by Engineers and Geoscientists BC are the only persons permitted by law to undertake and assume responsibility for engineering and geoscience projects in BC.

We are a not-for-profit organization governed by a board of elected registrants, licensees, and government appointees. The board is accountable to the public through the Ministry of Post-Secondary Education and Future Skills under the Office of the Superintendent of Professional Governance, for both the governance and management of the organization.

To learn more about our work please visit us at https://www.egbc.ca.

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Refine Your Search

assistant front office jobs in vancouver, bc

Administrative Assistant, Registration

Executive & Operations Assistant

Certified/Chairside Dental Assistant

Certified Dental Assistant Level II

Assistant Manager

Assistant Manager - Surrey

Certified Dental Assistant | Tsawwassen

Medical Office Assistant - Patient Triage Clerk (Contract - One Year Maternity Leave Coverage)

Office Admin for Physio Clinic (MOA)

Associate Dentist – $5,000 Signing Bonus | Mandarin-Speaking

Optometric Assistant/Receptionist

Intake Legal Assistant, Casual

Medical Office Assistant

Senior Office Administrator

Optometric Assistant/Receptionist

Veterinary Assistant/Veterinary Office Assistant

Office Administrator

Front Desk Operations Assistant

Administrative Assistant/Receptionist

Assistant Program Coordinator - Community Recreation

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