Vaughan, On Billing coordinator Jobs – 196 Openings This Week

Accounting & Administrative Coordinator (AP Lead)
Whitaker Construction —East York, ON
- $47,000–$55,000 a year
- Full-time
- Microsoft Office
- Administrative experience
- No university degree
- Disability insurance
- Dental care
Quick apply
Instrumentation & Monitoring Project Manager
GIP Construction Engineering —Toronto, ON
- Full-time
- Engineering
- Bachelor's
- Construction experience
Quick apply
Operations Coordinator
Element Elevators Inc. —Richmond Hill, ON
- $20–$25 an hour
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
- Paid time off
Quick apply
Dental Treatment Coordinator/ Front Desk - Please Apply Only If You Have Dental Admin experience
Family Dental —Toronto, ON
- From $26 an hour
- Full-time
- Supervising experience
- Front desk
- Leadership
- Dental care
- Vision care
Quick apply
Senior Dental Administrator
Monarch Dentistry —North York, ON
- $20–$28 an hour
- Weekends as needed
- Medical office experience
- Administrative experience
- Office experience
- Dental care
Quick apply
Project Coordinator, Industrial Construction
Beedie —Etobicoke, ON
- $70,000–$85,000 a year
- Full-time
- Research
- Analysis skills
- Project management
Patient Care Coordinator - Dental Operations
Krest One Dental —Markham, ON
- $20–$25 an hour
- Full-time
- CPR Certification
- High school diploma or GED
- First Aid Certification
Quick apply
Leasing Coordinator
Charger Logistics Inc —Brampton, ON
- $50,000–$60,000 a year
- Full-time
- Microsoft Excel
- Finance
- Bachelor's
- Dental care
- Paid time off
Quick apply
10d
Office Manager & Operations Coordinator
Unit Park —Toronto, ON
- $50,000–$55,000 a year
- Temporary
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
DENTAL TX coordinator weekends & evenings a must
Glen Village Family Dental —North York, ON
- $22–$30 an hour
- Part-time
- Sales
- Public speaking
- English
- Dental care
Quick apply
Construction Project Manager
Mekcon Ltd —Vaughan, ON
- $40,000–$60,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Dental care
Quick apply
9d
Senior Manager/Director, Architectural Project Design
Campbell Morden —Vaughan, ON
- $125,000–$140,000 a year
- Hybrid work
- AutoCAD
- Engineering
- ERP systems
- Tuition reimbursement
Quick apply
Service Shop Manager
Confidential —Woodbridge, ON
- $110,000–$120,000 a year
- Full-time
- Mechanic experience
- ERP systems
- Supervising experience
- Disability insurance
- Dental care
Quick apply
Care Coordinator
AGTA Home Health Care —Woodbridge, ON
- $40,000–$42,000 a year
- Full-time
- Microsoft Outlook
- Microsoft Office
- Administrative experience
- Dental care
- Vision care
Quick apply
Patient Care Coordinator - Dental Operations
Krest One Dental —Richmond Hill, ON
- $20–$25 an hour
- Full-time
- CPR Certification
- High school diploma or GED
- First Aid Certification
Quick apply
Rental Coordinator (Pump & Power Division)
Cooper Equipment Rentals —Brampton, ON
- $60,000–$65,000 a year
- Full-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
Service Manager
Convergint Technologies Ltd —Mississauga, ON
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
- Designated paid holidays
- Dental care
Quick apply
Automotive Technical Coordinator (24 Month Contract/Acting)
Toyota —Scarborough, ON
- $70,600–$92,600 a year
- Full-time
- Hybrid work
- Bilingual
- English
- Presentation skills
- Dental care
- Paid time off
2d
Operations & Retention Coordinator
InCom Real Estate Web and e-Marketing Solutions —Greater Toronto Area, ON
- $55,000–$65,000 a year
- Full-time
- CRM software
- Customer service
- English
- Dental care
- Paid time off
Quick apply
Construction Billing Coordinator
Powerline Plus Ltd —Scarborough, ON
- From $55,000 a year
- Full-time
- Engineering
- Microsoft Office
- Bachelor's
- Wellness program
- Dental care
Quick apply
17h

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Accounting & Administrative Coordinator (AP Lead)

Whitaker Construction -
East York, ON

Quick apply

Job details

Full-time
$47,000–$55,000 a year

Qualifications

Post-secondary education
Filing
DEC
Microsoft Office
Administrative experience
Accounting
QuickBooks
Business
Associate's degree
Accounting
Communication skills
Time management

Full job description

Whitaker Construction is a progressive luxury residential construction company specializing in architecturally driven custom homes throughout Toronto and Prince Edward County. We are committed to delivering exceptional residences defined by superior craftsmanship, precision, and meticulous attention to detail. Our work is distinguished by an unwavering dedication to quality, organization, accountability, and structure, with a clear mission to provide our clients with an outstanding custom home-building experience.

At Whitaker Construction, we believe great projects are built by great people. We have created a collaborative, positive, and high-performing environment where motivated individuals can grow, contribute, and take pride in their work. Our team values integrity, accountability, craftsmanship, and continuous improvement, while maintaining a supportive and solutions-oriented culture.

We are currently seeking a highly organized and detail-oriented Accounting & Administrative Coordinator (AP Lead) to join our growing team. Reporting to the Director of Operations, this individual will play a key role in supporting day-to-day office operations, including clerical duties, data entry, accounts payable coordination and processing, weekly payroll administration, as well as the preparation, issuance, and tracking of purchase orders and construction change orders.

As a close-knit and collaborative team, we place strong emphasis on a positive and professional company culture. We value teamwork, communication, and mutual support as essential components of our success. The ideal candidate is a proactive, trustworthy team player who demonstrates flexibility, adaptability, and a willingness to embrace new challenges, while consistently contributing to a high-performing and solutions-oriented environment.

Responsibilities:

Office Administration Skills:

Strong organizational and administrative coordination abilities
High level of accuracy in data entry, documentation, and record-keeping
Proficient in managing office workflows and supporting daily operations
Professional handling of phone reception and front-line communications
Oversee and manage shared email inboxes, ensuring timely response and proper routing
Perform clerical duties, including word processing, document preparation, photocopying, and general office support as required
Process incoming and outgoing mail in an organized and timely manner
Ability to maintain and manage both digital and physical filing systems
Skilled in ordering and tracking office supplies and inventory needs
Comfortable supporting accounting and project coordination tasks as required
Strong multitasking abilities in a fast-paced, deadline-driven environment
Professional communication with internal teams, vendors, and stakeholders
Proficiency with QuickBooks and general office software systems

Accounts Payable Responsibilities:

Prepare, issue, and maintain accurate tracking of purchase orders in alignment with project requirements
Review and resolve two-way match discrepancies between vendor invoices and purchase orders, ensuring accuracy and compliance
Enter and maintain all project-related expenses within QuickBooks and project management systems with a high level of accuracy
Coordinate and process subcontractor payments in accordance with project timelines and approved payment schedules
Ensure all AP documentation is complete, organized, and properly filed for audit and project costing purposes
Liaise with project managers and vendors to support timely invoice approvals and payment processing

Client Billing (Bi-Weekly):

Prepare and issue bi-weekly client invoices in accordance with project progress and contract terms
Coordinate with Project Managers to confirm billing accuracy, including approved change orders and project updates
Review job cost reports to ensure all applicable expenses are captured and correctly allocated prior to invoicing
Maintain organized billing records and supporting documentation for all client invoices
Address and resolve billing inquiries in a timely and professional manner
Ensure accuracy, consistency, and alignment between accounting systems and project management records

Ideal Candidate Will Have:

Strong communication, organizational, and time management skills
A positive, professional, and team-oriented attitude with the ability to collaborate effectively
Knowledge of basic accounting principles, with proficiency in QuickBooks and Microsoft Office Suite
Strong attention to detail and a high level of accuracy in all work
An eagerness to learn and adapt to new systems, processes, and technologies in a fast-paced environment

Schedule:

Monday to Friday

Education:

Post-secondary education in Accounting, Business Administration, or a related field, or equivalent experience is preferred

Job Type: Full-time

Pay: $47,000.00-$55,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Disability insurance
Extended health care
Paid time off
Vision care

Flexible language requirement:

French not required

Education:

DCS / DEC (preferred)

Experience:

Quickbooks: 3 years (required)
Administrative: 5 years (required)

Work Location: In person

Quick apply

Refine Your Search

billing coordinator jobs in vaughan, on

Accounting & Administrative Coordinator (AP Lead)

Instrumentation & Monitoring Project Manager

Operations Coordinator

Dental Treatment Coordinator/ Front Desk - Please Apply Only If You Have Dental Admin experience

Senior Dental Administrator

Project Coordinator, Industrial Construction

Patient Care Coordinator - Dental Operations

Leasing Coordinator

Office Manager & Operations Coordinator

DENTAL TX coordinator weekends & evenings a must

Construction Project Manager

Senior Manager/Director, Architectural Project Design

Service Shop Manager

Care Coordinator

Patient Care Coordinator - Dental Operations

Rental Coordinator (Pump & Power Division)

Service Manager

Automotive Technical Coordinator (24 Month Contract/Acting)

Operations & Retention Coordinator

Construction Billing Coordinator

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