Victoria, Bc Assistant coordinator Jobs – 20 Openings This Week

Project Coordinator
Eden Projects Ltd —Victoria, BC
- $60,000–$65,000 a year
- Full-time
- Hybrid work
- Google Suite
- Organizational skills
- Contracts
- Dental care
- Paid time off
Quick apply
2d
Office Assistant, MHSU
Island Health —Victoria, BC
- $26.42–$28.25 an hour
- Microsoft Excel
- Microsoft Access
- Microsoft Outlook
11d
Activity Worker - Mobile ADC
Island Health —Victoria, BC
- $29.76–$31.64 an hour
- CPR Certification
- High school diploma or GED
- Continuous improvement
Technical Assistant - Pathology
Island Health —Victoria, BC
- $31.06 an hour
- Writing skills
- High school diploma or GED
- Data entry
2d
Personal Assistant
Van Isle Olive Events —Langford, BC
- $21–$35 an hour
- Part-time
- Hybrid work
- Hospitality
- Google Suite
- Writing skills
- Work from home
- Flexible schedule
Quick apply
Administrative Assistant
TrueTraining / Talos —Victoria, BC
- $19.75–$43.00 an hour
- Full-time
- Microsoft Outlook
- Administrative experience
- Recruiting
- Dental care
Quick apply
12d
Veterinary Assistant -Full Time
Pacific Cat Clinic —Victoria, BC
- $19–$21 an hour
- Full-time
- Medication administration
- Word processing
- Research
- Store discount
- Paid time off
Quick apply
Drug Distribution Coordinator - BC Cancer Victoria
BC Cancer —Victoria, BC
- $68.66–$85.81 an hour
- Temporary
- Patient care
EC Assistant On-call
Nuu-chah-nulth/Coast Salish —Brentwood Bay, BC
- On call
- CPR Certification
- First Aid Certification
School Meals Program Coordinators On-Call
School District #62 (Sooke) —Victoria, BC
- From $27.25 an hour
- Contract
- Serving
- High school diploma or GED
- Experience working with children
Leisure Coordinator
Cherish at Central Park —Langford, BC
- $24.50 an hour
- Part-time
- Hospitality
- English
- Microsoft Office
Quick apply
Caregiver/ Care Aid Night Shift PT
Qualicare, South Island —Victoria, BC
- $22–$26 an hour
- 12 hour shift
- No university degree
- Communication skills
- Flexible schedule
Quick apply
Noon Hour Supervision Assistants On-Call
School District #62 (Sooke) —Victoria, BC
- From $28.56 an hour
- Contract
- High school diploma or GED
- Experience working with children
- First Aid Certification
Rehabilitation Assistant (Occupational Therapy/Physiotherapy)
Vancouver Coastal Health —Victoria, BC
- $32.84 an hour
- Temporary
- Patient care
- Cleaning
- Teaching
- Wellness program
- Dental care
Occupational Therapist
Island Health —Victoria, BC
- $45.15–$56.17 an hour
- Travel
- Patient care
Primary Care Physician
Victoria Cool Aid Society —Victoria, BC
- Part-time
- Patient care
Physiotherapist
Island Health —Victoria, BC
- $45.15–$56.17 an hour
- Team management
Family Physician
Island Health —Colwood, BC
- Part-time
2d

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Project Coordinator

Eden Projects Ltd -
Victoria, BC

Quick apply

Job details

Permanent | Full-time
$60,000–$65,000 a year
2 days ago

Qualifications

Cost management
Accounts receivable
Google Suite
Customer communication
Contract management
Sourcing
Google Drive
Accounts payable
Finance
Supplier management experience
Spreadsheets
Client communication
Project coordination
Financial management report preparation
Canva
Construction budget and schedule tracking
Organizational skills
Contracts
Project management software
Accounts receivable processing
Construction experience
Budgeting
Construction change order management
Communication skills
Client interaction
Team coordination

Full job description

About Eden Projects Ltd.

Eden Projects is one of Vancouver Island's premier outdoor living design-build studios, based in Victoria, BC. For 20 years we've designed and built bespoke, complex residential landscapes — construction-informed from day one and still deeply process-driven. We lean into innovative materials and methods, curate plant-driven spaces with real horticultural rigor, and take genuine pride in the craft of our sector.

The Opportunity

Design and Build execution sit side by side at Eden Projects, both steered by our Creative Director, who owns every client relationship from start to finish. You'll work alongside our Studio Coordinator (who supports the Design studio) and sit right at the handoff point where projects move from Design into Construction: Tendering, Preconstruction, and Procurement.

This role will act as the assistant to the Creative Director, who leads our builds with infectious energy and incredible pace. You'll own tracking and reporting, budgets, sourcing, keeping trades and suppliers up to speed, handling project-specific A/P and A/R, and keeping clients and collaborators in the loop with enthusiastic, on-the-ball correspondence. Your week will find you in the office, on site, or elbow-deep in material samples and fabrication details.

This role rewards people who stay ahead of the pack: resourceful, organized, and quick to raise a hand rather than wait to be asked. We're looking for someone with transferable skills, high standards, and the kind of calm, purposeful energy that makes a fast-moving studio feel effortless from the inside.

Where You'll Shine

Design-to-Build Handoff

You'll take projects from approved design straight into action, building the initial budget, collecting design assets, and sourcing materials so nothing goes to bid without a solid number behind it. You're the go-to support for clients and trades once the Creative Director hands things off.

Bidding & Scheduling

You'll help estimate budgets, organize preconstruction site visits, and send bid invitations, then keep everyone honest with clear financial reporting that flags problems before they become expensive ones.

Financial & Contract Administration

Budgets, contracts, change orders, deposits, draws, margin tracking. You'll be the person who always knows where a project actually stands financially.

Client Communication Support

You'll help draft the weekly recaps that keep clients in the loop, and support the small touches (appliances, furniture) that make a build feel personal.

Brand Ambassador (shared with the Studio Coordinator)

Grab a photo or video on site, build a slide deck in Canva, help with an award submission. Your work shows up in more than just spreadsheets.

Systems & Admin

Keep JobTread and Google Drive clean, organized, and build-ready, so the whole team can move fast without hunting for files.

What We Offer

$60,000–$65,000/yr, commensurate with experience
Hybrid role, with collaborative in-person time at Eden HQ
50% employer-paid comprehensive benefits (medical, dental, vision) after 90 days
Annual performance bonus tied to measurable company-wide growth
Real work/life flexibility, provided the team is set up for success
A studio culture built on accountability, belonging, and the belief that great work happens when great people feel supported

Benefits: Casual dress, company events, dental care, extended health care, on-site parking, paid time off, vision care

What We're Looking For

A few years in construction coordination, project/site administration, or A/P-A/R (landscape/build experience a strong asset, not a requirement)
Comfort working with budgets: tracking costs, flagging overruns, understanding margin
Strong organizational skills and sharp attention to detail
Clear written and verbal communication for client- and subcontractor-facing work
Proficiency with Google Workspace; experience with JobTread or similar project management tools a plus
Comfortable juggling multiple workflows across finance, sales, and admin without losing accuracy or momentum
Comfort with Canva and Instagram

You'll Thrive Here If You

Want a challenging role with a direct line to the Director and a team of producers
Are self-directed and proactive — you flag issues before they become problems
Enjoy being the glue between design, suppliers, finance, and build teams
Take initiative and own your commitments without waiting to be chased
Love a creative, trades-adjacent environment where no two weeks look the same

We live and die by our values — they aren't just a poster on the wall: Enthusiasm. Accountability. Contribution. Collaboration. Community. Human connection through curiosity & unity. Nimbleness & grace.

If those words feel like home, we'd love to hear from you.

How to Apply

Send your resume and a brief note about why this role speaks to you to [email protected].

Job applicants must be legally entitled to work in Canada to be considered for this position. We appreciate your interest in Eden Projects — while we review all applications carefully, only shortlisted candidates will be contacted.

Work Location: Hybrid remote in Saanich, BC V8P 1T1

Pay: $60,000.00-$65,000.00 per year

Benefits:

Casual dress
Company events
Dental care
Extended health care
On-site parking
Paid time off
Vision care

Work Location: Hybrid remote in Victoria, BC

Quick apply

Refine Your Search

assistant coordinator jobs in victoria, bc

Project Coordinator

Office Assistant, MHSU

Activity Worker - Mobile ADC

Technical Assistant - Pathology

Personal Assistant

Administrative Assistant

Veterinary Assistant -Full Time

Drug Distribution Coordinator - BC Cancer Victoria

EC Assistant On-call

School Meals Program Coordinators On-Call

Leisure Coordinator

Caregiver/ Care Aid Night Shift PT

Noon Hour Supervision Assistants On-Call

Rehabilitation Assistant (Occupational Therapy/Physiotherapy)

Occupational Therapist

Primary Care Physician

Physiotherapist

Family Physician

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