City of mississauga Jobs

Administrative Assistant Level 2, Fire
City of Mississauga —Mississauga, ON
- $53,354–$71,139 a year
- Temporary
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Excel
Communications Operator, Fire
City of Mississauga —Mississauga, ON
- $80,138–$114,483 a year
- Weekends as needed
- English
- High school diploma or GED
- Typing
Production Coordinator
City of Mississauga —Mississauga, ON
- $23.35–$31.13 an hour
- Part-time
- CPR Certification
- First Aid Certification
- Continuous improvement
Administrator Contracts
City of Mississauga —Mississauga, ON
- $44.27–$59.03 an hour
- Temporary
- Microsoft Office
- Communication skills
12d
Production Operator
City of Mississauga —Mississauga, ON
- $22.37–$28.25 an hour
- Part-time
- CPR Certification
- Microsoft Office
- First Aid Certification
Temporary Labourer (TW)-Seasonal
City of Mississauga —Mississauga, ON
- $24.87 an hour
- Temporary
- Customer service
- High school diploma or GED
- Communication skills
Event/Banquet Coordinator On-Site
City of Mississauga —Mississauga, ON
- $23.87–$26.24 an hour
- Temporary
- CPR Certification
- Microsoft Office
- Supervising experience
11d
Squash Pro Instructor
City of Mississauga —Mississauga, ON
- $26.29–$35.06 an hour
- Temporary
- CPR Certification
- High school diploma or GED
- First Aid Certification
Aquatics Instructor/Guard (Fall 2026)
City of Mississauga —Mississauga, ON
- $20.29–$24.11 an hour
- Part-time
- First Aid Certification
Manager, Parking Operations & Contracts
City of Mississauga —Mississauga, ON
- $100,277–$133,703 a year
- Business
- Communication skills
1d
Landscape Architect - Rapid Transit
City of Mississauga —Mississauga, ON
- $50.39–$67.18 an hour
- Temporary
- AutoCAD
- Microsoft Office
- Master's degree
5d
Sr Analyst, Accounting & Financial Reporting - Finance
City of Mississauga —Mississauga, ON
- $91,701–$122,268 a year
- Hybrid work
- Microsoft Excel
- ERP systems
- Finance
1d
Student - Active Transportation
City of Mississauga —Mississauga, ON
- $20.29–$24.11 an hour
- Temporary
- Microsoft Outlook
- Customer service
- Engineering
12d
Learn to Skate Instructor (Fall and Winter 2026)
City of Mississauga —Mississauga, ON
- $21.51–$26.24 an hour
- Part-time
- CPR Certification
- Customer service
- First Aid Certification

Discover related jobs

Based on your search for city of mississauga jobs.

Survey Statistician - AI Trainer
DataAnnotation —Quebec City, QC
A bachelor's degree in a quantitative field is preferred (Statistics, Computer Science, Mathematics, Engineering, or similar); a master's or PhD is a plus.
$55–$60 an hour
Quick apply
Customer Service Representative (Remote)
Aspire Lifestyles Americas, Inc. —Hamilton, ON
Assist customers with travel-related or lifestyle loyalty program needs. In this role, you will respond to inbound requests through phone, email, and chat,…
$20–$22 an hour
Quick apply
6d

I want to receive the latest job alerts for city of mississauga

By signing in to your account, you agree to SimplyHired's Terms of Service and consent to our Cookie and Privacy Policy.

Explore jobs in more locations

city of mississauga jobs near

Operations Manager jobs in Mississauga, ON

Laborer jobs in Mississauga, ON

Event Coordinator jobs in Mississauga, ON

Administrative Assistant jobs in Mississauga, ON

Contract Administrator jobs in Mississauga, ON

Communications Operator jobs in Mississauga, ON

Production Coordinator jobs in Mississauga, ON

Guard jobs in Mississauga, ON

Landscape Architect jobs in Mississauga, ON

Production Operator jobs in Mississauga, ON

Entry Level Financial jobs in Calgary, AB

Risk Analyst jobs in Toronto, ON

Business Systems Analyst jobs in Ontario

Financial Reporting Analyst jobs in Montréal, QC

No Experience Entry Level Data Analyst jobs in Calgary, AB

Financial Reporting Analyst jobs in Toronto, ON

Financial Reporting Analyst jobs in Ottawa, ON

Financial Reporting Analyst jobs in Vancouver, BC

Operations Manager jobs in Innisfil, ON

Director Of Operations jobs in Vancouver, BC

Administrative Assistant Level 2, Fire

City of Mississauga -
Mississauga, ON

Apply Now

Job details

Temporary
$53,354–$71,139 a year

Qualifications

Microsoft Powerpoint
Microsoft Word
Microsoft Excel
Microsoft Access
SAP
Post-secondary education
Filing
Microsoft Office
Administrative experience
High school diploma or GED
Data entry
Organizational skills
Payroll
Front desk
Typing
Business
Communication skills

Full job description

Req ID: 28347
Vacancy Type: Temporary
Contract Duration: Up to 18 months
Number of Positions: 1
Closing Date: 07/10/2026

Job Summary

The Administrative Assistant Level 2, Fire will provide comprehensive administrative support to the Division under the direct supervision of the Deputy Chief, Fire Prevention and Risk Reduction. Key responsibilities include front-line customer service, managing correspondence, data entry, and maintaining files. The successful candidate will prepare purchase orders, process invoices, and assist with payroll and personnel records in SAP. Additional duties involve scheduling meetings, preparing minutes, coordinating staff reimbursements, and booking accommodations for Fire personnel.

The role demands excellent organizational and communication skills, with a focus on confidentiality and the ability to manage multiple tasks in a fast-paced environment.

Duties and Responsibilities

Under the direct supervision of the Deputy Chief, Fire Prevention and Risk Reduction, the successful candidate will perform a variety of administrative support duties for the Division. The duties include, but are not limited to:

Provides front line customer service to MFES clients in person, by phone and through email.
Performs general typing, word processing and data entry duties as assigned.
Handles and prepares correspondence for the Division; develops and maintains files and records including calculations, files system data entry, completes weekly, monthly and annual Division reports, prepares purchase orders using corporate computer system.
Prepares reports, agendas, minutes, manuals and documents as requested and is responsible for filing within the records management system both hard and electronic copies.
Monitors and maintains office supplies, including the reordering of supplies.
Verifies that invoices are approved by appropriate Division Chief prior to payment; matches invoices and receipts and ensures invoices are filed in vendor files. Follows up on any discrepancies with vendors.
Processes and keeps track of all invoices, cheque requisitions, journal entries.
Prepares all staff incidental reimbursements for payment via Accounts Payable.
Prepares computer Security Access Forms for approval by Chief or Assistant Chief.
Registers for conferences, seminars and courses, books accommodations, and reconciles expenses for fire personnel. Maintains accurate account of those expenses.
Books meetings, prepares and distributes meeting information and minutes of Committee and other meetings, and takes minutes.
Prepares payroll entries in SAP as required serving as the main liaison for these matters between the Division and its corporate counterparts.
Coordinates administrative requirements for personnel changes including promotions, terminations and other employment changes keeping track of personnel status/grade changes.
Liaises with the public and all levels of staff in response to inquiries relating to Fire.
Acts as a receptionist by greeting guests, screening calls and responding to general inquiries as required.
Forwards inquiries, which are not routine or general, to appropriate staff members for follow-up and action.
Undertakes special assignments as requested.
Performs other related duties as assigned.

Skills and Qualifications

Minimum completion of Grade 12. Post-secondary education in business, legal, or administration is an asset.
Minimum 3 years of administrative experience or equivalent combination of education and experience, preferably in a unionized environment.
Advanced proficiency in Microsoft Office Suite (including Word, Excel, Powerpoint), and experience with OMNI filing system, MAX and SAP R/3 is an asset.
Knowledge of time reporting/payroll operations in an SAP environment is an asset.
Knowledge of legal documentation is considered an asset.
Ability to type at 45-60 words per minute with a high degree of accuracy in data entry tasks is preferred.
Demonstrated ability to work independently.
Basic knowledge of web operations and Microsoft Access is an asset.
Must be able to exercise good judgment and maintain strict confidentiality.
Excellent oral and written communication skills, with the ability to interact effectively with all levels of staff and the public.
Strong organizational abilities, with a proven ability to manage multiple tasks, prioritize work, and meet deadlines in a fast-paced environment.

Hourly Rate/Salary: $ 53,354.00 - $ 71,139.00
Hours of Work: 35
Work Location: Civic Centre
Organization Unit: CMO/Fire Prevention & Risk Reduction
Department/Division/Section: CMO/City Manager's Office , CMO/Fire Division , Fire Prevention & Risk Reduction
Non-Union/Union: Fire

The City of Mississauga may use artificial intelligence (AI) technology in sourcing candidates for some positions, however, it is not being used for screening, assessing, or selecting candidates.

We thank all who apply, however, only those candidates selected for an interview will be contacted. You can also check your application status in your candidate profile online.

All personal information is collected under the authority of the Municipal Act.

Equity, Diversity and Inclusion
The City of Mississauga is committed to creating a respectful and supportive workplace that fosters a culture of equity, diversity and inclusion which broadly reflects the communities and residents we serve. Throughout the employee life cycle, the City is working to include an EDI lens to attract, retain and support the growth of diverse talent.

Learn more about the City’s commitment to Equity, Diversity and Inclusion .

Accommodations
The City of Mississauga is an Equal Opportunity Employer and is committed to removing barriers in our selection process for people with visible and invisible disabilities. In accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code, the City of Mississauga will provide accommodations throughout the recruitment, selection and/or assessment process to applicants with disabilities.

If selected to participate in the recruitment, selection and/or assessment process, please complete the following Accommodation Request Form and have it emailed to [email protected] citing the Job ID and Job Title. This will inform Human Resources of the nature of any accommodation(s) that you may require in respect of any materials or processes used to ensure your equal participation.

Apply Now

Refine Your Search

Administrative Assistant Level 2, Fire

Communications Operator, Fire

Production Coordinator

Administrator Contracts

Production Operator

Temporary Labourer (TW)-Seasonal

Event/Banquet Coordinator On-Site

Squash Pro Instructor

Aquatics Instructor/Guard (Fall 2026)

Manager, Parking Operations & Contracts

Landscape Architect - Rapid Transit

Sr Analyst, Accounting & Financial Reporting - Finance

Student - Active Transportation

Learn to Skate Instructor (Fall and Winter 2026)

Discover related jobs

I want to receive the latest job alerts for city of mississauga

Explore jobs in more locations

Job Summary

Duties and Responsibilities

Skills and Qualifications

Job seeker tools

Employer Tools

Browse

Stay Connected