Office administrator Jobs

Executive Assistant and Office Administration
Beedie —Etobicoke, ON
- $75,000–$100,000 a year
- Full-time
- Microsoft Outlook
- Inventory management
- Computer literacy
6d
Administrator, Salesforce - Front Office
Atlantic Packaging Products Ltd —Toronto, ON
- $85,000–$100,000 a year
- Hybrid work
- Salesforce
- Maintenance
- Microsoft Office
- Wellness program
- Dental care
Quick apply
Admin - Retail - Clerk Office (Aff Qc)
Sobeys —Remote
- Part-time
- Remote
- Computer literacy
- Accounting
- Human resources
- Store discount
- Dental care
Quick apply
4d
Senior Payroll Administrator
S&R Group of Companies —Sarnia, ON
- $70,000–$75,000 a year
- Overtime
- Microsoft Excel
- Microsoft Outlook
- Organizational skills
Office Manager & Systems Coordinator
Design Build Solutions Limited —Halifax, NS
- $45,000–$65,000 a year
- Full-time
- Administrative experience
- Continuous improvement
- Organizational skills
- Dental care
- Paid time off
Quick apply
Administrative Assistant (Temporary)
CGI —Lac-Saint-Jean, QC
- Full-time
- Microsoft Powerpoint
- Microsoft Word
- Microsoft Outlook
Quick apply
Bookkeeper & Payroll Administrator
JJBG Holdings Inc —Collingwood, ON
- $25–$30 an hour
- Full-time
- QuickBooks
- In-person
- Restaurant
- Dental care
- Life insurance
Quick apply
2d
Site Administrator
South East Construction L.P. —Esterhazy, SK
- Overtime
- Microsoft Word
- Administrative experience
- High school diploma or GED
- Disability insurance
- Dental care
Quick apply
Accounts Payable Admin
PICKARD UTILITY SERVICES GROUP —Owen Sound, ON
- $23 an hour
- Temporary
- ERP systems
- Administrative experience
- Data entry
Quick apply
Office Administrator
Truly Nolen Pest Control and Skedaddle Humane Wildlife Control —Lower Sackville, NS
- $21 an hour
- Full-time
- Customer service
- Administrative experience
- High school diploma or GED
- Dental care
Quick apply
Administrative Assistant/School Bus Driver
Barwick Service —Barwick, ON
- $24 an hour
- Full-time
- Customer service
- Administrative experience
- Computer skills
- Flexible schedule
Quick apply
Dental Office Administrator (Experienced)
Toronto Lakeshore Dental —Etobicoke, ON
- $20–$35 an hour
- Full-time
- Administrative experience
- Organizational skills
- In-person
- Dental care
Quick apply
13d
Office - QC Administrator
Canadian Plains Energy Services —Carlyle, SK
- Microsoft Word
- Writing skills
- Administrative experience
Quick apply
Executive Assistant & Family Office Coordinator
Helia Capital —Toronto, ON
- From $70,000 a year
- Weekends as needed
- Hospitality
- Microsoft Outlook
- Inventory management
- Dental care
- Paid time off
Quick apply
Front Desk Administrator
Revelstoke Optometry —Revelstoke, BC
- $20.00–$22.50 an hour
- Full-time
- English
- Administrative experience
- High school diploma or GED
Quick apply
1d
HR Administrator
Equipment World Inc. —Thunder Bay, ON
- $30–$34 an hour
- Full-time
- Management
- Microsoft Office
- Recruiting
- Dental care
- Employee assistance program
Quick apply
13d
Accounts Payable Administrator – Condominium & Property Management
Eastern Ontario Property Management Group —Brockville, ON
- $47,000–$51,000 a year
- Full-time
- Finance
- Organizational skills
- Business
- Disability insurance
- Tuition reimbursement
Quick apply
Part Time Office Administrator
Confidential —Lloydminster, AB
- $19–$26 an hour
- Part-time
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
Quick apply
9d
Dental Administrator
Dr Arun Narang and Associates —Mississauga, ON
- From $25 an hour
- Full-time
- In-person
- Dental care
Quick apply
7d
Administrative Assistant
Europena Ingredients —Rigaud, QC
- From $52,000 a year
- Full-time
- Microsoft Outlook
- English
- Administrative experience
- Dental care
- Life insurance
Quick apply

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Executive Assistant and Office Administration

Beedie -
Etobicoke, ON

Apply Now

Job details

Full-time
$75,000–$100,000 a year
6 days ago

Qualifications

Microsoft Outlook
Supplier management experience
Inventory management
Computer literacy
Administrative support experience
Filing
Process improvement
Research
Administrative experience
Client services
Organizational skills
SharePoint
Cleaning
Office management
Appointment scheduling
Training & development
Communication skills
Facilities maintenance
Time management

Full job description

At Beedie, we foster talent, encourage innovation, and reward success.

We’re always looking for like-minded people to join our team and share our passion for doing the best work of our lives. Our approach is simple: we work hard, we have fun, and we make a difference. And, we’ve been recognized as a top employer provincially and nationally. Our people are the heart and soul of our organization. If you are passionate, hardworking, ambitious, and want to be part of a dynamic and growing company that will take your career forward, join us.

Since 1954, Beedie has combined innovation and craftsmanship to bring new possibilities to life. Today, we are one of Canada’s largest industrial and residential developers, having completed more than 35 million square feet of new development across BC, Alberta, southern Ontario, and Las Vegas, Nevada. With multiple industrial projects currently under construction and 9 projects totaling over 1.5M SF currently in development across the GTA, Beedie is looking for talented individuals to join our growing Ontario team as we continue to be built for good.

As an Executive Assistant and Office Administrator, you’ll play a vital role in supporting our Executive Vice President, Eastern Canada as well as ensuring the smooth operation of the Ontario office. This dual-faceted role requires a highly organized, detail-oriented, and proactive professional capable of managing multiple tasks efficiently in a fast-paced setting. The ideal candidate will have exceptional communication skills, a strong ability to prioritize, and a readiness to handle the needs of the office and its staff.

Primary responsibilities include calendar management, ownership of facilities maintenance, process improvement, cultivating vendor/colleague relationships, and providing exceptional client service to ensure the office is well managed on all fronts. You are incredibly pro-active, not afraid to ‘roll-up your sleeves’ and get ANY job done, and you are a master at anticipating needs and expertly navigating ambiguity.

Key Responsibilities

Executive Assistant

Manage the day-to-day schedule of the Executive Vice President, Eastern Canada and provide full support to planning and managing relationships
Track all critical dates for business and personal events
File management and organization in Teams, SharePoint, and Outlook
Plan and manage weekly team meetings including advance preparation of agendas
Prepare Executive Vice President for internal meetings, customer meetings, events and vendor/partner meetings
Prepare, review, and submit executive expense reports, ensuring accuracy, policy compliance, and timely submission
Facilitate ad-hoc projects as needed

Office Administration

Collaborating with head office to maintain processes in optimizing office operations – including standardizing office protocols (where feasible)
Coordinate incoming and outgoing parcel deliveries
Coordinate office activities and events
Assist with researching and maintaining vendor relationships to support office efficiencies and initiatives
Inventory management and assist with ordering of office supplies and kitchen needs
Servicing of coffee/ice machines, office equipment, etc., liaising with appropriate vendors or individuals where support is needed
Management of employee parking program
Oversee the maintenance of office areas and equipment, as well as layout, arrangement and housekeeping of office facilities
Set up or clean-up of workstations/offices for new or departing employees · Provide office tours to new hires
Manage vendor relationships with property management cleaners, plant maintenance, iron mountain as to added tasks, concerns etc.
Assist with assessing and implementing in-office services that yield the following outcomes: convenience, wellness support, alignment with culture
Support the planning and coordination of employee engagement activities, including social events and volunteer initiatives
Support with coordinating employee training and development initiatives
Errands as required
Facilitate ad-hoc projects as assigned

Travel Administration

Assist with tracking of travel bookings for Toronto team members
Track and update travel logistics as needed on Outlook

Desired Skills and Experience

3+ years’ experience in an office management or administrative role
Strong interpersonal skills and the ability to contribute effectively within a team environment
Ability to work efficiently and without constant supervision
Ability to multi-task and meet multiple objectives in short time periods
Strong computer literacy including effective working skills of Microsoft Office Suite (Word, Excel and PowerPoint) Microsoft Teams, Microsoft Dynamics CRM, Outlook, and SharePoint.
Exceptional time management and organizational skills
Attention to detail
Excellent communication skills (oral and written)
Ability to identify, assess and solve problems/issues independently and proactively
Strong sense of integrity, professionalism and loyalty
Sense of humor
Proactive, positive, and outgoing
Flexible and comfortable with ambiguity
Confidentiality and discretion on sensitive information
Experience working in a very fast-paced environment

The annual base pay range for this position will be based on the desired experience level for this role. Additionally, Beedie recognizes exceptional individual and team performance through our pay-for-performance bonus program. Factors that contribute to pay decisions include: relevant business and candidate factors such as market location, education, job-related knowledge, skills, experience, and organizational needs.

The base salary and bonus are just a few key components of the overall compensation at Beedie. We also provide generous learning and development support, comprehensive group health benefits, vacation, maternity leave top-up, RRSP matching, paid time for volunteering, and more...

We value your interest in Beedie. While we can only respond to shortlisted applicants, we will keep your information on file and consider you for future opportunities as they come available.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.

Apply Now

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