POSITION TITLE: Financial Specialist
DEPARTMENT: Finance
CLASSIFICATION: MGO-07
SALARY RANGE: Starting at $79,591.00 Per Annum
POSITION TYPE: Full-time, Permanent
LOCATION: Saskatchewan
ACCOUNTABLE TO: Director of Finance
Brief Overview:
Under the direction of the Director of Finance, the Financial Specialist will oversee the day-to-day accounting-related functions and maintain MN–S financial records. The Financial Specialist is accountable for supervising financial and accounting processes and ensuring adherence to all laws, as well as data entry, reviewing and reconciling bank statements, filing financial records, processing invoices for MN-S and the Regions and Locals.
Key Responsibilities:
- Ensures proper filing and record-keeping systems of the Finance Department.
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Oversee MN-S’s accounting systems, records, day-to-day operations, and documentation systems.
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Coordinates with the Accounting Manager to process travel/ expense claims of staff, Executives, PMC, and MN–S Regional Presidents.
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Performs bank reconciliations for all MN–S’s bank accounts.
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Assists with the reconciliation of balance sheet accounts and ensuring accurate balances.
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Monitors and records all disbursements including Accounts Receivables & Payables – enters invoices, cheque payments, receipts, and deposits in accounting systems.
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Support system enhancement projects such as new financial system testing, SOP drafting and updates, Chart of Account and classification maintenance and updates.
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Assists with the preparation of various periodic financial reports.
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Maintains the confidentiality of the MN–S financial business and other private information and records.
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Monitor the outstanding AP and AR listing to flag write-offs, required follow-ups of transactions to the respective departments. Perform write-offs when appropriate approval is received.
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Assists with interim and year-end audits such as preparing audit working papers related to payroll and revenue reconciliations, year-end accruals, and other GL reconciliations.
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Processes online bill payments, including utility bills, etc.
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Manages the corporate cell phone contracts, including assisting cell phone holders with any financial/ billing issues that may arise.
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Prepare EFT/Cheque run for processing ensuring that payments are accurate and in line with the proposed payment schedule.
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Be available for ad hoc cheques/EFT when required.
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Support AP vendors in a timely and efficient manner to ensure vendors and citizens are being paid/reimbursed in a timely fashion.
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Assist employees with system issues in the within the accounting systems system.
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Any additional duties/responsibilities as may be assigned.
