We are currently seeking a detail-oriented and highly organized individual to join our Warehouse team on a full-time, permanent basis. If you enjoy keeping things running smoothly, love working behind the scenes, and have a knack for managing details, this could be the perfect role for you. You’ll play a key role in helping our warehouse and logistics teams stay on track by handling paperwork, coordinating shipments, and supporting day-to-day operations across all our locations.
The successful candidate must have a reliable vehicle or confirmed transportation to work. Our warehouse is not accessible via public transit.
Primary Job Purpose
The Warehouse Administrator plays a key role in ensuring the smooth and efficient coordination of daily warehouse operations. Based in our Dispatch Office, this position supports the preparation and documentation of material transfers, pick-ups, and deliveries across all company locations. The role is also responsible for maintaining accurate inventory tracking and providing critical administrative support to the warehouse and logistics teams.
Key Responsibilities
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Prepare and allocate completed materials to the warehouse for distribution.
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Assist installers, service technicians, customers, and other visitors during pick-ups, ensuring all relevant documentation is received (e.g., job #, SID #, PO #, container ID).
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Allocate materials for upcoming jobs and generate job labels when required.
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Maintain and update delivery schedules in Tracker, including printing delivery route sheets and specifying warehouse material locations.
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Coordinate daily and weekly material transfers to and from distribution centers (Calgary, Edmonton, Vancouver, Regina, Saskatoon, and Rosedale).
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Support warehouse inventory counts and reconciliation efforts.
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Answer incoming calls, relay messages, and manage email communications for the Dispatch Office.
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Receive and process Purchase Orders (POs).
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Liaise with the Warehouse, Custom Shop, and Service teams to ensure accurate material handling and job coordination.
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Manage carpet cut sheet documentation and organize shipments to Edmonton.
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Provide the Distribution team with tracking information and all relevant delivery paperwork.
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Other duties as assigned by Management.
Skills & Qualifications
Technical Skills
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Proficient in Microsoft Office Suite (Excel, Outlook, Word).
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Experience using internal systems (e.g., Divine Tracker or similar ERP/inventory tools).
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Ability to learn new software and digital processes quickly.
Soft Skills
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Strong organizational and time management abilities.
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Excellent written and verbal communication skills.
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Detail-oriented with a proactive, problem-solving mindset.
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Demonstrated ability to work independently and collaboratively in a fast-paced environment.
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Friendly, professional, and patient approach when working with internal and external stakeholders.
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Positive team player with a strong work ethic and desire to contribute to team success.
Education and Experience Required
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High school diploma or equivalent (GED) required.
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Previous experience in warehouse operations or logistics administration strongly preferred.
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Previous Customer service experience considered an asset.
Hours of Work: 07:30am to 4:00pm
Work Address: 17 Heatherglen Crescent Rocky View County, AB T1X 2V7
Why Join Divine?
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We offer a competitive compensation and flexible benefits package.
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Paid statutory holidays, vacation and sick days.
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On-site weight and exercise room.
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Lounging area complete with our indoor golf simulator
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Boot vouchers for Warehouse team.
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Opportunities for advancement in a stable and growing company.
