The Administrative Assistant provides administrative support to site leadership, including the Program Manager (Administration), Program Manager (Continuing Care) and site-level support to the Senior Director of Operations in collaboration with the SDO's Administrative Assistant. This individual will serve as a key resource for the site. Responsibilities include coordinating calendars and meetings, preparing agendas, meeting minutes and correspondence, supporting financial and statistical reporting, maintaining confidential information and ensuring the efficient operation of the office. The successful candidate will bring exceptional organizational skills, strong attention to detail and the ability to manage multiple priorities in a fast-paced healthcare environment. They will be responsible for coordinating site activities, maintaining administrative systems and act as a key point of contact for internal and external stakeholders. The role contributes to maintaining effective administrative processes that support the day-to-day operations of the facility. Experience supporting senior leaders, coordinating complex schedules and working with confidential information is essential. We're looking for a proactive, highly organized professional who thrives in a fast-paced environment, enjoys building positive relationships, and can confidently manage multiple priorities. Every responsibility is carried out in a manner that reflects Covenant Health's Mission, Vision, and Values, making a meaningful contribution to the care and well-being of the communities we serve. If you thrive in a collaborative environment and are passionate about supporting teams that make a difference in the lives of residents and families, we encourage you to apply and become part of the St. Joseph's Auxiliary Hospital team. This position is non-unionized.
- Classification: Administrative Assistant
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Union: COV OUT OF SCOPE
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Unit and Program: Seniors Care Admin SJAH
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Primary Location: St. Joseph's Auxiliary Hosp
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Location Details: As Per Location
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Employee Class: Casual/Relief
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FTE: 0.00
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Posting End Date: 28-JUL-2026
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Date Available: 10-AUG-2026
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Hours per Shift: 7.75
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Length of Shift in weeks: Varies
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Shifts per cycle: Varies
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Shift Pattern: Days
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Days Off: Other
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Minimum Hourly Salary: $23.72
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Maximum Hourly Salary: $35.58
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Vehicle Requirement: Not Applicable
Required Qualifications:
Must have related post-secondary certificate or an equivalent combination of education and experience. Minimum 5 years recent and directly related secretarial/administrative experience. Proficient in Microsoft 365 applications (Excel, PowerPoint, Outlook, Teams, OneDrive, and SharePoint).
Additional Required Qualifications:
Ability to thrive in a fast-paced office, managing multiple priorities. Experience coordinating schedules/calendars/meetings and organizing special events. Strong interpersonal skills with the ability to collaborate effectively with diverse stakeholders. Ability to work independently and as part of a team in a dynamic environment. Demonstrated experience with records management, reporting and administrative processes. Strong computer skills with the ability to quickly learn new systems.
Preferred Qualifications:
Completion of an Office Administration program preferred. Recent experience in project and event coordination. Administrative experience in a long-term care or healthcare facility an asset. Working knowledge of Connect Care, e-Facilities, IT Service Portal, RMS, iExpense, Markview and supply procurement processes an asset.
