AY3 Administrative Secretary 3
Term/full-time
Department of Transportation and Infrastructure
Highway Operations, Northern Region, Transportation Operations
Thompson MB
Advertisement Number: 45498
Salary(s): AY3 $1,861.80 - $2,185.25 bi-weekly
Closing Date: August 2, 2026
The Manitoba government recognizes the importance of building an exemplary public service reflective of the citizens it serves, where diverse abilities, backgrounds, cultures, identities, languages and perspectives drives a high standard of service and innovation. The Manitoba government supports equitable employment practices and promotes representation of designated groups (women, Indigenous people, persons with disabilities, visible minorities).
Employment Equity is a factor in selection for this competition. Consideration will be given to women, Indigenous people and persons with disabilities.
An Eligibility List will be established and may be used for similar regular and term positions within the Northern Region that become available over the next 12 months.
The Highway Operations, Northern Region Branch of Manitoba Transportation and Infrastructure is seeking a qualified candidate for the position of Administrative Assistant. This role provides administrative support to ensure the efficient day-to-day operations of the branch and the effective delivery of services.
To be considered for this competition, you must submit an application form and resume. See below for further instructions.
Click here to access the application form.
Duties:
- Providing administrative and secretarial support for executive and senior management, including scheduling and meeting coordination, processing mail, receiving, screening and directing inquiries;
- Maintaining paper and electronic filing and tracking systems;
- Managing a high traffic inbox and moderating document version control;
- Formatting, editing and proofing documents.
Qualifications:
Essential:
- Experience performing a range of administrative and clerical support duties within an office setting, including managing correspondence, preparing documents, scheduling and supporting meetings, and maintaining filing systems.
- Experience with Microsoft Office programs (Excel, Word, and Outlook) or similar software applications.
- Effective written communication skills.
- Effective verbal communication skills.
- Strong organizational and time management skills with the ability to prioritize workloads and effectively manage tight deadlines.
- Strong interpersonal skills with the ability to maintain effective working relationships with employees at all levels of the organization and external contacts.
- Ability to work independently and solve problems.
- Ability to work with highly sensitive material in a confidential and professional manner.
Desired:
- Experience using administrative or enterprise systems such as SAP, AIMS, SIMS, or similar tracking systems.
- Post-secondary education in an administrative or clerical support field, or an equivalent combination of relevant education, training, and experience may be considered.
- Ability to read, write, and verbally communicate in French.
Conditions of Employment:
- Must be legally entitled to work in Canada
- Must be able to provide satisfactory Criminal Record Check or Criminal Record Check with Vulnerable Sector Search may be required for some positions
- Must be able to provide and maintain satisfactory Child Abuse Registry, Adult Abuse Registry Checks may be required for some positions
Advertisement # 45498
Talent Acquisition
Human Resource Services
600-259 Portage Avenue
Winnipeg, MB, R3B 2A9
Phone: 204-945-7518
Fax: 204-945-0601
WHEN APPLYING TO THIS POSITION, PLEASE INDICATE THE ADVERTISEMENT NUMBER AND POSITION TITLE IN THE SUBJECT LINE AND/OR BODY OF YOUR EMAIL.
Applicants may request reasonable accommodation related to the materials or activities used throughout the selection process. When applying to this position, please indicate the advertisement number and position title in the subject line and/or body of your email. Your cover letter, resumé and/or application must clearly indicate how you meet the qualifications.
Please be advised that job competitions for represented positions may be grieved by internal represented applicants. Should a selection grievance be filed, information from the competition file will be provided to the grievor's representative. Personal information irrelevant to the grievance and other information protected under legislation will be redacted.
We thank all who apply and advise that only those selected for further consideration will be contacted.
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