About us
Founded in 2012, Major Refrigeration Ltd. has proudly delivered reliable Refrigeration, HVAC, Controls, and Energy Solutions to customers across Canada. Headquartered in Grimsby, Ontario, the company operates throughout Ontario, Nova Scotia, New Brunswick, and Prince Edward Island, and continues to expand into new regions.
With a team of over 170 employees (throughout the provinces), we are continuously expanding and strengthening our workforce across all divisions to support our growth and maintain the high level of service our customers expect and deserve.
The Position
The Payroll & Accounts Receivable Administrator is responsible for processing payroll, supporting accounting functions, and assisting with accounts receivable and expense reconciliation. This role ensures employees are paid accurately and on time while supporting the finance team with invoicing, collections, and financial record maintenance.
This position works closely with HR, accounting, and management to maintain accurate payroll and financial records.
Role and Responsibilities:
Payroll Administration
-
Process weekly payroll for approximately 160+ employees
-
Verify timesheets, pay rates, overtime, and deductions
-
Maintain payroll records and employee payroll data
-
Ensure payroll compliance with applicable employment standards and tax regulations
-
Prepare payroll reports and summaries for management
-
Respond to employee payroll inquiries
-
Coordinate with HR regarding new hires, terminations, and payroll changes
-
Process vacation pay, bonuses, and adjustments
-
Assist with year-end payroll reporting
Accounts Receivable
-
Prepare and send customer invoices
-
Monitor outstanding receivables and follow up on overdue accounts
-
Post customer payments and maintain accurate AR records
-
Reconcile AR balances
-
Communicate with customers regarding billing inquiries
-
Prepare aging reports for management
Expense & Credit Card Reconciliation
-
Collect and organize company credit card receipts
-
Reconcile monthly credit card statements
-
Review and process employee expense reports
-
Ensure expenses comply with company policies
-
Assist with documentation and recordkeeping for accounting
Accounting Support
-
Assist with general accounting administrative tasks
-
Maintain organized financial records and documentation
-
Support month-end reconciliation processes
-
Provide administrative support to the finance team as needed
Qualifications:
-
2+ years experience in payroll, accounting, or bookkeeping
-
Experience processing payroll for multiple employees preferred
-
Knowledge of payroll regulations and deductions
-
Experience with accounting software or payroll systems
-
Strong attention to detail and accuracy
-
Strong organizational and time management skills
-
Proficiency in Microsoft Excel and Office applications
-
Ability to handle confidential information
-
Ability to work Monday to Friday, with flexibility to work shifts between 8:00am - 4:00pm
Preferred Qualifications
-
Payroll certification or accounting coursework
-
Experience with payroll software (ADP, QuickBooks, or similar)
-
Experience in accounts receivable or bookkeeping
Compensation & Incentives:
-
Health, vision and dental benefits package
-
Company Contributed Retirement Savings Plan (RSP)
-
Eligible for paid vacation days after probationary period
-
Permanent, year round employment
We thank all applicants for their interest; however, only those that best meet our qualifications will be contacted. Major Refrigeration Ltd. is an equal opportunity employer and will make accommodations available for candidates, upon request, throughout the selection process.
