We are Seeking: Assistant Coordinator
About Us: Great Western Interiors is a 30+year Insulation and Drywall Contracting Company operating within the Calgary, Edmonton areas and has recently expanded into the Columbia Valley market. We are committed to providing our clients with quality workmanship while meeting expected timelines with an excellent service program. We are currently providing our services for New Residential Builds, Renovations and Multi-Family projects.
What’s in it for you: We are an expanding, dynamic and reputable company with opportunities for continued long-term work and advancement. We provide a competitive pay-scale, paid vacation, Health and Dental, GRSP matching program, a collaborative team environment, thriving company culture, training, and profit-share potential.
Location: This position is based in Calgary, Alberta. This is in an in-office position, with an opportunity for hybrid remote work (Fridays) upon completion of 90-day probation.
Hours: Full-Time Monday-Friday, 40-hours per week.
Ideal Candidate: Our ideal candidate shows initiative, is committed to obtaining high quality results and sees tasks through to the end. They are organized, prepared and comfortable communicating with various groups including GWI Team, vendors, builders, suppliers and homeowners to achieve high quality results. They are a team- player offering help when available and accepting help when needed.
Position Overview: We are currently seeking an Assistant Coordinator to join our Calgary Business Services Team. As the Assistant Coordinator, you will play a valuable and crucial role in contributing to the completion of our projects from initial touch point to final warranty work. You will directly contribute to the financial and corporate function and well-being across all divisions of Great Western Interiors. This position offers a great opportunity for individuals looking to grow and utilize their experience.
Responsibilities:
-Provide general administrative support to the company’s Production Coordinator, Service Coordinator, Process and Systems Coordinator across all company divisions.
-Support Coordinators in maintaining GWI scheduling timeframes, provide coverage for holidays and overflow.
-Create, edit and verify vendor and supplier purchase orders.
-Create new Job Files, vendor and builder set ups in GWI internal systems.
-Assist with full cycle Accounts Receivable, including preparing invoices and submitting invoices (digital and hardcopy).
-Accessing and navigating builder portals for construction documents, purchase orders and schedules.
-Support in FPO process for prompt Service invoicing
-Supporting vendor accounts payable. Including posting Purchase Orders, Credits, Bills and Bill Payment Stubs.
-Entering Supplier material invoices and credits to balance for month end payments.
-Perform data entry and maintain accurate digital and hardcopy financial records and filing.
-Support in tech stack implementation including transitioning accounting platform and new resource planning software.
-Run and file semi-monthly WCB Clearance reports for vendors.
-Support in the creation of Standard Operating Procedures for the Business Services Team.
-Adherence to company policies and procedures.
Requirements:
-Previous experience in scheduling/coordinating, bookkeeping, Accounts Payable/Receivable or Admin is considered an asset.
-Knowledge of basic coordinating and administration principles and practices. Familiarity with admin services and terminology.
-Proficiency in using accounting software, experience with QuickBooks Online is considered an asset.
-Tech Skills – General understanding of Tech Stack Implementation, Hardware and Software considered an asset.
-Microsoft Suite - Outlook, Excel, Word, Teams and SharePoint.
-Attention to detail and the ability to work meticulously to achieve high-quality results.
-Strong communication and teamwork skills. The ability to take direction and work effectively alongside a team.
-Reliability, punctuality, and the ability to work independently with minimal supervision.
What We Offer:
· A thriving company culture within a positive and collaborative work environment.
· Competitive hourly wage, compensation reflective of experience
· Long-term employment opportunities within an industry leading company
· Opportunities for professional development and career advancement
· Paid Vacation, CPP Contributions, GRSP and Tax management
A Successful Candidate lives the GWI Culture and Core Values within their personal and professional life.
1. Honesty
2. Above the Line Accountability
3. Respect
4. Team
5. Positivity
6. 6P’s of Preparation
If you are a reliable and motivated individual with an interest in the construction industry, this Assistant Coordinator position offers an excellent opportunity to build on valuable experience while working in a positive team setting. Join our team and contribute to the creation of exceptional spaces through quality drywall installations.
Great Western Interiors an equal opportunity employer. All applications will be reviewed, only qualified candidates will be contacted for an interview.
Please note that this job description is for informational purposes only and represents a general overview of the position. This is not a comprehensive list of all responsibilities, duties, and skills required for this position. The employer reserves the right to modify the job description as needed.
Job Type: Full-time
Benefits:
- Casual dress
- Company events
- Dental care
- Disability insurance
- Discounted or free food
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- Profit sharing
- RRSP match
- Vision care
- Work from home
Application question(s):
- Do you have experience in Construction Administration? If so how many years
- Do you have Construction Service or Warranty experience?
Education:
- Secondary School (preferred)
Work Location: In person
