The City of Richmond is committed to be the most appealing, livable, well-managed community in Canada, a vision that is only made possible by developing our most valuable asset – our people. This is a great opportunity to join our team and shape our community. The City of Richmond offers competitive pay programs, comprehensive benefits and attractive incentives. If you are looking to make a difference, and to share our vision, then please apply.
The Corporate Records Assistant, as part of the Records and Information team, supports the City’s implementation of effective and forward-thinking Records Management best practices.
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Maintaining the City’s corporate records system
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Classifying and coding records of high corporate value
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Auditing and monitoring document profiles in the electronic document management system
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Implementing approved classification categories
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Indexing corporate information to support retrieval
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Providing assistance to staff in using the electronic document management system
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Responding to research requests from both internal and external customers
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Maintaining a central storage facility for City records, including off-site records retrieval
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Implementing retention rules on City records, including confidential destruction
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Managing vital records as required
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Assists with transfers of records to records centre from all departments
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Sound knowledge of the principles, legislative requirements, practices and techniques of corporate records management systems
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Sound knowledge of the benefits and challenges of records management in a dynamic digital environment
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Sound knowledge of the general functions of the City, including the City Clerk’s Office
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Ability to compile statistics to support the Records and Information team
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A high degree of computer literacy and an aptitude for working with a variety of different software packages and systems, particularly eDOCS DM/RM, Inmagic DB/Textwords, Adobe Acrobat, and the Microsoft Office suite. Knowledge and/or experience with Microsoft 365 and SharePoint is a bonus
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Ability to communicate effectively with customers, especially for incoming research requests and reporting findings in a concise manner
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Ability to establish and maintain effective working relationships with internal and external customers
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Meticulous attention to detail
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Completion of the 12th school grade supplemented by post-secondary records and information management courses and considerable records management related experience.
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Valid Class 5 Driver’s Licence for the Province of British Columbia.
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Office environment with regular trips to an offsite Records Storage warehouse and occasional shifts at the City Archives
Employee Group:
CUPE Local 718
Position Status:
Regular Full-Time
Duration of Appointment:
N/A
Salary Range:
$38.21 - $44.98/hr
Hours of Work:
8:15am - 5:00pm Monday to Friday, on a compressed work-week schedule.
Application Posted:
6/2/26
External Closing Date:
6/22/26
