Location: Based Nanaimo, BC or Yellowknife, NT (your choice, we may be able to provide subsidized housing) — some travel between locations required
Job Type: Full-time
Compensation: $50,000–$70,000 CAD annually, based on experience, with a defined path for growth as responsibilities expand
About the Role
We're looking for a sharp, tech-forward Executive Assistant to work directly with the CEO across a small group of companies spanning metal fabrication, modular and log home construction, and general contracting — with operations and offices in Yellowknife, NT and Nanaimo, BC. This isn't a typical admin role. We want someone who's genuinely comfortable using AI tools as part of their daily workflow, and who's looking to grow into a management position within the group over time.
You'll start managing the essentials (inbox, scheduling, communications) but the real opportunity is bigger — helping build the systems, processes, plans, and proposals that move the business forward, and growing into a leadership role as you prove yourself.
What You'll Do
- Manage and respond to email correspondence on the CEO's behalf
- Schedule and coordinate meetings across time zones and locations
- Use AI tools (Microsoft 365 Copilot, ChatGPT, Claude, etc.) daily to speed up research, writing, scheduling, and organization of the business
- Draft business plans, proposals, and client-facing documents
- Help track projects and priorities across multiple companies
- Take on increasing responsibility over time — this role is built to grow
What We're Looking For
- Genuinely tech-savvy — comfortable adopting new software quickly and using AI tools as part of your daily work, not just familiar with them
- Excellent written communication skills
- Highly organized, proactive, and able to manage shifting priorities
- Ambitious — looking to grow into a management or operational leadership role, not stay in a support role long-term
- Business administration, marketing, or management education/training is an asset but not required
- Comfortable working independently and communicating across two locations (Yellowknife and Nanaimo)
Why This Role
A rare opportunity to get in early with a growing group of companies and shape a role around your strengths as you go. If you're ambitious, tech-forward, and looking for a place where drive matters more than years of experience, this could be a strong fit.
Pay: $50,000.00-$70,000.00 per year
Benefits:
- Dental care
- Disability insurance
- Extended health care
Ability to commute/relocate:
- Nanaimo, BC V9X 1R4: reliably commute or be willing to relocate with an employer-provided relocation package (required)
Application question(s):
- Describe a specific way you've used AI tools (like ChatGPT, Claude, or Copilot) to help with a task at work or school. What was the task, and how did AI make it faster or better?
- This role is designed to grow from administrative support into a management position over time. What does that kind of growth path look like to you, and what would you want to be doing in 2-3 years?
Willingness to travel:
Work Location: In person
