POSITION OVERVIEW:
Perform administrative functions in support of a Manager / Sr. Manager and / or a functional department.
ESSENTIAL JOB DUTIES / RESPONSIBILITIES :
1. Perform administrative duties, which may include maintaining files, assembling materials for reports and drafting correspondence.
2. Schedule appointments, maintain calendar for management, and coordinate arrangements for staff meetings, business travel, seminars, etc.
3. Receive and distribute incoming mail/emails; take and screen phone calls.
4. Interact with internal and external customers; refer inquiries to appropriate level as required.
5. Maintain personnel recordkeeping as required.
6. Process, coordinate, and follow-up on invoices received for payment and expense reports.
7. Track and monitor projects from request stage through completion.
8. Provide assistance in gathering and researching data for reports and preparing presentations.
9. Maintain adequate level of required office supplies.
10. Comply with all applicable laws/regulations, as well as company policies/procedures.
11. Perform other duties as required.
DISCLAIMER:
This job description is general in nature and is not designed to contain or to be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
KNOWLEDGE, SKILLS & ABILITIES REQUIRED:
- High school diploma or GED equivalent, required
- Two (2) years of business-related/administrative support experience
- Good typing / data entry skills.
- Good time management, organizational, analytical and problem-solving skills, including excellent attention to detail and ability to work under minimal supervision
- High degree of professionalism, confidentiality and discretion
- Professional verbal, reading and written communication skills
- Intermediate knowledge of Microsoft Office (Word, Excel, PowerPoint, Teams, Sharepoint and Outlook)
- Able to follow instructions and complete required training.
- Ability to work independently and as a team member.
- Ability/willingness to learn new applications, software, systems, and equipment as required
- Bilingual (English/French) preferred; required in Quebec
WORKING CONDITIONS:
- May require occasional travel
- Valid driver's license required
Hours may vary due to operations need
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FFC FedEx Freight Canada
At FedEx our value of Taking Care of Each Other is reflected in our commitment to being an inclusive employer, one that represents the diversity of our customers and the communities in which we serve. We foster respectful, safe and inclusive workplaces where everyone is valued for their unique contributions. Applications from all qualified candidates are welcome. We encourage women, persons with disabilities, Indigenous persons, and people from culturally diverse and 2SLGBTQ+ communities to apply. Please let us know if you need an accommodation during the recruitment and selection process. We will work with you to support your needs.
Chez FedEx, notre valeur « Prendre soin les uns des autres » se reflète dans notre engagement à être un employeur inclusif, qui représente la diversité de nos clients et des communautés que nous servons. Nous favorisons des lieux de travail respectueux, sûrs et inclusifs où chacun est apprécié pour sa contribution unique. Les candidatures de tous les candidats qualifiés sont les bienvenues. Nous encourageons les femmes, les personnes handicapées, les Autochtones et les personnes issues de communautés culturellement diverses et 2SLGBTQ+ à postuler. Veuillez nous informer si vous avez besoin d'aménagements particuliers pendant le processus de recrutement et de sélection. Nous travaillerons avec vous pour répondre à vos besoins.
