The Administrative Director is responsible for the overall strategic, operational, and financial management of the community organization serving the unhoused population of Montreal. This role involves leading and inspiring a dedicated team, developing and implementing strategic plans, and representing the organization to the community, stakeholders, and the public.
The Administrator will ensure the organization’s programs align with its mission and goals while maintaining fiscal responsibility.
**Must be bilingual Fr/Eng**
Leadership and Management:
- Provide visionary leadership for the organization, staff, and volunteers.
- Foster a positive and collaborative work environment, promoting professional development and growth.
- Develop and implement strategic plans to advance the organization’s mission and goals.
Oversee the day-to-day operations, ensuring efficient and effective delivery of programs and services. This includes:
- Resolving issues of a clinical, technical, or organizational nature.
- Hiring, training, supervising, and scheduling staff members
- Please note: All hires must be formally presented to the Board of
- Directors (BOD) and approved by the BOD by a formal resolution
- Ordering office supplies
- Leading weekly staff meetings with a team of intervention workers and ensuring goals are met
Coordinate and Manage Administrative Tasks
- Data entry
- Record-keeping (e.g., stats for government and funding purposes)
- Answering statistical surveys issued by government agencies and other
- community organizations
- Completing reports pertaining to streams of funding to ensure the continuation of financial support
- Record all paid staff hours worked, sick days, personal time off (PTO) and
- overtime hours to be sent to the bookkeeper for payroll at least 3 days before pay day.
- Maintaining and organizing financial records and transactions in conjunction with the bookkeeper e.g., Sending all purchases to the bookkeeper in a timely fashion, currently using Google Drive, but another platform could be used
- Oversee the completion of required activities for the annual general meeting, including compiling statistics, preparing and finalizing the activities report, and sending out invitations.
- Attend workshops pertinent to the organization’s services and clientele to help revamp our training and keep it as robust as possible (e.g., de-escalation training, suicide prevention, etc).
Financial Management:
- Develop and manage the annual budget, ensuring financial stability and sustainability.
- Monitor financial performance, providing regular updates to the Board of Directors.
- Oversee fundraising efforts, including donor relations and special events.
Board Relations:
- Work closely with the Board of Directors, providing regular updates on organizational activities and progress via Slack communication platform, emails, as well as in-person and remote meetings.
- Assist in the recruitment and development of board members (e.g., lawyer, social worker, etc).
- Send detailed proposals to the BOD for formal resolution by the BOD (e.g., includes the purpose of the proposal, rationale, details, financial impact, risks and considerations, recommendation, etc) in a timely fashion.
- Implement board policies and decisions effectively.
Community and Public Relations:
- Act as the primary spokesperson for the organization, promoting its mission and programs.
- Build and maintain relationships with community partners, government agencies, educational institutions (e.g., having interns) and the media.
- Represent the organization at public events, conferences, committees, and meetings.
- Attend meetings with external agencies regularly to collaborate on projects that could benefit the organization overall.
Job Type: Full-time
Pay: $29.00-$31.00 per hour
Language:
- French and English (preferred)
Work Location: In person
