Job Posting: Lead Administrator, Facility Engagement
Reports To: Prince George PGMSPA Board of Directors
Duration: One Year Contract Position with Option to Renew Overview
The Lead Administrator provides support to the PGMSPA Executives and Prince George Medical Staff Physician Association (MSPA). The lead administrator is responsible for the overall administrative and operational activities of the association. This includes responsibility to implement the strategic direction as established by the governance table. The implementation of strategic direction is completed through policy management, project / program management, personnel management (including staff performance management), financial management, risk analysis, advocacy management, and stakeholder relations. This is done with a focus on improving collaboration and quality improvement with Health Authorities, consistent with the goals of the Facility Engagement Initiative.
Key Responsibilities and Duties At the direction of the PGMSPA executives and PGMSPA President, the Lead Administrator:
- Provides overall coordination and support to the Society and its programs and projects.
- Supports the development and implementation of structures, processes and programs that support the Prince George PGMSPA to prepare to meet their funding criteria as per the Memorandum of Understanding: Regional and Local Engagement.
- Assists with the preparation and implementation of governance, operational structures and processes in alignment with the provincial Facility Engagement Initiative, as appropriate.
- In collaboration with the PGMSPA executives, prepares work plan / operational plan, budgets, financial process documents.
- Manages administrative support team: setting expectations, evaluation of performance, overseeing opportunities for performance improvements, including team meetings.
- Assists with job postings and the hiring process for vacant positions and facilitates the administration of contracts.
- Provides direct support to the Prince George PGMSPA in developing effective engagement processes and lines of communication among the medical staff of Prince George. Prince George Medical Staff Physician Association An SSC Initiative
- Coordinates and schedules meetings of the Prince George PGMSPA, and meetings between the Prince George PGMSPA (or its representatives) and the Health Authority.
- Oversees administrative and corporate governance support for meetings of the Association and meetings of directors, including preparation of meeting packages, agendas, briefing and discussion documents, minute-taking for meetings, and arrangements for meeting logistics (food order/room bookings).
- Coordinates submitted projects/initiatives; analyzes data; researches and advises on complex issues.
- Tracks and prepares reports on the major areas of activity and project progress relating to physician engagement.
- Maintains of records for financial reporting analysis, as required. Facilitates the administration of contracts and agreements with local structures and other resources as required.
- Attends Prince George PGMSPA meetings, meetings with Health Authority Representatives, and Prince George Medical Staff events.
- Communications with and among the Prince George PGMSPA members, directors and others, as required to follow up on action items and develop strategies to address issues;
- Liaises with the Prince George PGMSPA Facility Engagement Lead on matters related to the operations, projects and programs of the Prince George PGMSPA, as appropriate.
Skills & Qualifications
- A Master’s or Bachelor’s degree in disciplines such as health administration, health policy, and/or community development.
- At least 5 to 10 years’ experience or an equivalent combination of relevant education and experience.
- Strong knowledge of health regions and acute-based health care services. Experience working with physicians and health authorities preferred.
- Strong knowledge of the BC Societies Act is preferred.
- Manages administrative support team: setting expectations, evaluation of performance, overseeing opportunities for performance improvements.
- Demonstrated leadership skills with experience in leading complex change.
- A solid track record in stakeholder engagement and experience working with multiple stakeholders and groups.
- Experience with quality improvement and evaluation.
- Diplomatic problem-solving and conflict-resolution skills.
- Exceptional organizational, delegation, presentation, communication, facilitation, and relationship-building skills.
- Project and budget management experience.
- Ability to handle multiple projects, meet tight deadlines and work independently, as well as in a team environment.
- Excellent computer skills (i.e. Word, Excel, Outlook, and PowerPoint).
- Flexibility is essential. Must be willing and able to travel: valid driver’s license required, and access to a car preferred. Evening meetings and/or overnight stays will likely be required.
Competencies
Project Management
- Sound analytical, problem solving, and project coordination skills.
Collaborative Leadership
- Promotes and generates cooperation to achieve a collective outcome; fosters the development of a common vision and fully participates in creating a unified leadership team that gets results.
Conflict Management
- Brings substantial conflicts and disagreements into the open and attempts to manage them collaboratively to build consensus.
Team Leadership
- Willingly cooperates and works collaboratively toward solutions that generally benefit all involved parties; works cooperatively with others to accomplish organizational objectives.
Drive for Results
- Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence. Shows a passion for improving the delivery of services with a commitment to continuous improvement.
Strategic Perspective
- Develops and communicates a compelling and credible vision of the future for members of the medical staff. Focuses on the long-term success of the organization as a community. Shares the vision, values and organization plan with all stakeholders; and integrates and represents fairly the needs and desires of all stakeholders.
Building Strategic Alliances
- Has knowledge and skills to engage internal and external stakeholder analysis and to negotiate agreements and alliances based on full understanding of politics.
To Apply Interested candidates can email their resume and cover letter to [email protected]
We thank all applicants; however, only those selected for an interview will be notified.
Pay: $40.00-$55.00 per hour
Work Location: In person
