APPLY HERE: https://www.swimfins.ca/oa-app
Whether you are just starting out as an Office Assistant or have experience, we would love for you to apply.
Join our fun, friendly, fast-paced team where we give our Office Assistants the tools, support, and training they need to thrive.
No experience? No problem. We offer a free 40-hour hands-on training program, pairing you with one of our current Office Assistant for one-on-one mentorship and real on-the-job learning - so you learn the role in a real, supportive environment.
No two days look alike. If you want to change lives, be treated like family, and like fun challenges, this may be your new job.
WHY US:
- Competitive wage: $25-30 per hour (based on experience).
- We offer a $1000 agreement fulfillment bonus when you complete the full term of your agreement with us.
- Our interview process is quick and easy (mostly done online).
- Permanent Residency (PR): This position qualifies under NOC 13100, offering a strong pathway toward PR in Canada.
SELLING POINTS:
- This is a hybrid position once training is complete (1 day at home and 4 days in office)
- Frequent admin get togethers
- No face-to-face interactions with clients and no phone calls
- Full-time position
- Long-term employment
- Casual work environment with no dress code
- Small, intimate team
- Every day looks different!
REQUIRED SKILLS:
- Written and oral English (excellent)
- Attention to detail (excellent)
- Reading comprehension (excellent)
- Microsoft Word (intermediate)
- Microsoft Excel (intermediate)
- Google Docs (intermediate)
- Google Sheets (intermediate)
- Google Drive (intermediate)
NOT REQUIRED, BUT WOULD BE AN ASSET (will be trained):
- Fast typer (~50wpm with willingness to improve)
- Jackrabbit
- Squarespace
- Slack
- Trello
- Mac computers and Apple products (or able to learn quickly)
- Previous experience with a small business
JOB TASKS:
60% of the position consists of Office Assistant Tasks:
- General office clerk duties (printing, filing, editing documents, organizing and maintaining office)
- Work closely with the owner and director of operations to prepare various projects and documents within a short timeframe
- Enter/edit information into our student database
- Conduct basic research
40% of the position consists of Personal Assistant Tasks:
- Booking personal appointments
- Making Amazon purchases
- Organize workspace
- Supporting the owner with day-to-day tasks and helping keep things running smoothly
DESIRED ATTRIBUTES:
- Reliable and dependable
- Calm and composed under pressure
- Highly organized and detail-oriented
- Flexible and adaptable
- Patient and positive attitude
- Tech savvy and comfortable learning new systems
- Quick learner and highly trainable
- Strong multitasking skills
WANT A GIFT?:
Know someone who would make an amazing Office Assistant? Drop their name and contact information in this form https://swimfins.ca/oa-referral-form, and we’ll reach out to them directly!
If your recommended candidate gets hired, you will receive either:
1. Gift card: a $200 Amazon gift card.
2. Swim lessons: one full session of swim lessons FREE (valued at $550).
COMPENSATION:
$25-30 per hour (based on experience)
SCHEDULE:
Monday-Friday, 7:30am - 4:00pm (40hrs/week)
Job Type: Full-time
Pay: $25.00-$30.00 per hour
Benefits:
- Dental care
- Extended health care
- Paid time off
Work Location: In person
