Position: Event Coordinator
Location: Vancouver
Duration : 8 weeks
Tasks and Responsibilities
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Meet with peer associations and other groups to promote and discuss event services
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Meet with sponsors and organizing committees to plan the scope and format of events, to establish and monitor budgets and to review administrative procedures and progress of events
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Coordinate services for events, such as accommodation and transportation for campers-participants, and other facilities, catering, displays, translation to other languages, special needs requirements, audio-visual equipment, printing and security
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Organize registration of participants, prepare programs and promotional material,
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and publicize events
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Plan entertainment and social gatherings for participants
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Ensure compliance with required by-laws
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Negotiate contracts for services, approve suppliers' invoices, maintain financial records, review final billing submitted to clients for events and prepare reports.
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Helps in liaising with clients in order to find out their needs and keep them up-to-date on the progress of the planning process for their event
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Liaises with team members in order to utilize the best marketing strategy for an event with regards to the purpose and venue of the event, as well as its budget
