Reports to the Manager of Revenue and Taxation. Performs administrative, clerical, customer service functions, and record-keeping duties within the Finance/Tax Division
Work Performed:
Greets public; receives and responds to in-person, electronic and telephone customer service inquiries, requests, and questions at City Hall counter/reception area.
Answers incoming calls from the City’s main phone line.
Assists with the preparation of coin for pickup and processing.
Responds to inquiries from the general public, lawyers, real estate agents, property owners and mortgage lenders.
Receives, records and processes payments on account for customer tax and receivable accounts as well as cash transactions for various City products in accordance with established procedures.
Maintains official City records and departmental supporting documents for tax and property records, assessment rolls, titles, deed changes, lender files, customer accounts, mailing lists, purchase orders or any other records as directed.
Prints and collates documents for distribution, mailing and filing.
Prepares, receives or compiles correspondence, reports, data, forms, receipts and vouchers.
Circulates notices, arrears notices, write-offs and adjustments related to the department/division from drafts, notes or brief instructions.
Checks, tabulates and summarizes data; summarizes such information and prepares periodic or special reports in accordance with established procedures.
Proofreads materials for accuracy, completeness, compliance with departmental and other policies.
Collects, distributes and/or processes incoming and outgoing physical and electronic mail.
Arranges for servicing and repairs to office equipment or machinery as required.
Provides administrative support as required to department managers and/or Director.
Assists in maintaining a safe work environment.
Performs other related duties as assigned.
Community College Diploma (1year) in Office Administration
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Minimum 3-6 months related professional experience
Testing will form part of qualifications
Specialized Skills, Abilities, Training, License, Memberships, or Certifications
Knowledge in municipal taxation and property assessment legislation, policies and practices.
Ability to operate telephone switchboard system, standard and specialized software and financials systems
The City of Stratford does not use Artificial Intelligence (AI) to screen, assess, or select candidates at any stage of the recruitment process.
The City of Stratford is committed to building a culture where difference is valued. The more inclusive we are, the better our work will be on behalf of the community we serve. We are committed to continuously improving our systems, policies and practices to remove barriers, promote respect and ensure our employees, in all their diversity, can succeed. We encourage and welcome qualified applicants with a diverse range of perspectives, skills and lived experiences to apply.
Accommodations are available for people with disabilities throughout all stages of the recruitment process. Applicants should make their needs known in advance.
While we appreciate all applications received, only those selected for an interview will be contacted.
Personal information collected in response to this advertisement is collected under the authority of the Municipal Act, 2001 to determine eligibility for employment with the City of Stratford. Please direct inquiries to the Human Resources Department at [email protected].
City Hall, P.O. Box 818
Stratford, ON N5A 6W1
