Position Title
Administrative Assistant
Department/Unit
Faculty of Management - General
Location
Halifax, Nova Scotia, Canada
Employee Group
NSGEU Local 77
Duration of Contract (if applicable)
2 years
Employment Type
Full Time
Full-time Equivalency (FTE)
1.0
Salary
$27.60-$34.94 per hour ($50,232 - $63,584 per annum, 35 hours per week)
Provisional Statement
This is a provisional classification. Formal regular review classification procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role.
About Dalhousie University
Dalhousie University is Atlantic Canada’s leading research-intensive university and a driver of the region’s intellectual, social and economic development. Located in the heart of Halifax, Nova Scotia, with an Agricultural Campus in Truro/Bible Hill, Dalhousie is a truly national and international university, with more than half of our almost 21,000 students coming from outside of the province. Our 6,000 faculty and staff foster a vibrant, purpose-driven community, that celebrated 200 years of academic excellence in 2018.
Job Summary
The Faculty of Management offers world-class management education that organizations value. We prepare students and employees to work with, inspire and lead others to tackle complex challenges and achieve responsible results. Reporting jointly to the Assistant Dean, Student Success and Experience and the Associate Dean Academic, the Administrative Assistant supports undergraduate students, advising operations, and academic program administration within the Faculty of Management.
Key Responsibilities
- Serve as the primary point of contact for undergraduate student inquiries, providing information on programs, registration, academic policies, scholarships, and university procedures.
- Coordinate advising operations, including triaging student requests, scheduling meetings for advisors and program staff, and supporting student success initiatives and events.
- Maintain and manage student records, correspondence, program documentation, transfer credit information, and academic administration processes.
- Collect, analyze, and report on student and program data, including work-term eligibility, advising metrics, surveys, and convocation reviews
- Provide administrative support for undergraduate governance by coordinating committee meetings, preparing agendas and minutes, tracking decisions, and supporting institutional reporting requirements.
- Assist with curriculum reviews, course evaluations, timetable management, academic integrity processes, program quality assurance, and student recruitment activities.
Note
Due to operational requirements, the successful applicant is required to work in person on campus.
Required Qualifications
- Business/office administration program with three to five years’ administrative experience (or equivalent combination of training and experience).
- Strong organizational skills with the ability to coordinate multiple priorities, projects, and deadlines.
- Excellent interpersonal and communication skills, with the ability to work effectively with students, faculty, and staff.
- Demonstrated ability to work independently, exercise sound judgment, and take initiative with minimal supervision.
- Demonstrated accuracy and attention to detail when managing records, reports, meeting documentation, and academic program information.
- Ability to collect, analyze, interpret, and present data to support student services, program administration, and decision-making.
Assets
- Proficiency in Microsoft Office applications; experience with Banner and interest in using AI-enabled tools.
Job Competencies
The successful candidate is expected to demonstrate proficiency in Dalhousie’s
core competencies, in particular:
- Self-Awareness & Professionalism
- Integrity
- Respect & Inclusion
- Adaptability
- Knowledge & Thinking Skills
Additional Information
Dalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration
Non-probationary bargaining unit employees (NSGEU local 77) are given priority consideration. All other applications will be considered when there is no qualified candidate from the bargaining unit.
We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity Statement
Dalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please review our Employment Equity information.
If you require any support for the purpose of accommodation, such as technical aids or alternative arrangements, please let us know of these needs and how we can be of assistance. Dalhousie University is committed to ensuring all candidates have full, fair, and equitable participation in the hiring process. Our complete Accommodation Policy can be viewed here.
