We are looking for an Accounts Payable Clerk to join our team in Kitchener, Ontario on a Long-term Contract basis. This role is ideal for someone who brings strong attention to detail, sound judgement, and a solid background in invoice and payment administration. You will support the accuracy of payable records, work closely with internal teams and vendors, and help maintain efficient financial operations.
Responsibilities:
- Review, code, and enter vendor invoices with accuracy while ensuring each transaction aligns with established company guidelines.
- Match invoices to supporting documents such as purchase orders and receipts, then investigate and resolve any inconsistencies with vendors or internal departments.
- Partner with project managers and other stakeholders to secure timely payment approvals and keep invoice processing moving efficiently.
- Prepare vendor payments through cheque, electronic funds transfer, and other approved payment methods while meeting scheduled deadlines.
- Maintain organized and complete accounts payable documentation, including submitted invoices, authorization records, and proof of payment.
- Reconcile vendor account statements on a regular basis and address outstanding balances, discrepancies, or payment-related concerns promptly.
- Contribute to month-end and year-end activities by supporting accrual preparation and completing accounts payable reconciliations.
- Identify opportunities to strengthen accounts payable workflows and assist with updating procedures to improve accuracy and efficiency.
- Uphold company values through collaborative teamwork, dependable service, and a consistent focus on quality in daily interactions and work output.
- Minimum of 3 years of experience in an accounts payable or similar accounting support position.
- Demonstrated ability to process invoices, perform invoice coding, and manage high-volume data entry with a high degree of accuracy.
- Experience completing account reconciliations and resolving discrepancies involving vendor accounts and payment records.
- Practical knowledge of cheque runs and electronic payment processing in a business environment.
- Strong proficiency with Microsoft Excel for tracking, organizing, and reviewing financial information.
- Ability to communicate effectively with vendors and internal teams to obtain approvals and resolve issues efficiently.
- Strong organizational skills, attention to detail, and the ability to manage multiple priorities within established timelines.
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