File No: MNU-26-06
Date Posted: June 8, 2026
Closing Date: Until Filled
Hours of Work: 80 hours per pay period
Wage: Hourly: $28.84 – $32.14
This posting is for an existing vacancy.
Please submit a Cover Letter & Current Resume quoting file number to [email protected].
Position Summary:
The Administrative Assistant performs administrative and clerical duties to support the efficient operation of services and programs. This role provides administrative coordination, manages schedules and documentation, supports meetings and reporting requirements, and ensures information is maintained accurately and confidentially.
All employees are responsible for promoting and implementing Ongwanada’s mission, vision, values, and service principles, and for fulfilling responsibilities in accordance with all applicable legislation, policies, and procedures.
Primary Duties and Responsibilities:
Administrative Coordination
- Maintain and coordinate schedules, appointments, referrals, and meetings
- Ensure required information is available to support meetings and decision-making
- Prioritize and distribute correspondence
- Prepare outgoing correspondence as directed
- Arrange travel plans and support administrative projects as required
- Prepare data and information for reporting purposes
Scheduling & Office Support
- Prepare and maintain employee time, attendance, and vacation schedules as assigned
- Monitor competing priorities and proactively address scheduling conflicts
- Support the coordination of activities, tasks, and projects within established timelines
Records & Information Management
- Maintain electronic and paper filing systems
- Ensure information, records, and tasks are updated and tracked appropriately
- Develop and maintain document retention and destruction schedules
- Ensure confidential information is managed, retained, and disposed of in accordance with organizational requirements
Meeting & Documentation Support
- Develop meeting agendas and distribute meeting materials within required timelines
- Attend meetings and record meeting minutes as required
- Prepare, distribute, and retain correspondence, meeting minutes, and related documentation
- Ensure confidential files and meeting records are securely maintained
Other
Duties and responsibilities may change or vary based on operational requirements and/or as directed.
Skills Required
- Excellent administrative and clerical skills
- Excellent time management, task coordination, multitasking, and organizational skills
- Effective understanding of confidentiality and privacy requirements
- Effective electronic and paper records management skills
- Superior proficiency in technology, including software applications, database entry, and report generation (Microsoft Excel, Word, PowerPoint, and Office 365).
Education/Qualifications Required
- Certificate in Office Administration or College Diploma in Business.
Experience Required
- 1–2 years of administrative experience, preferably in a healthcare or not-for-profit environment
- English/French verbal and written skills considered an asset
Effort Required
- Sitting for prolonged periods in meetings or at a desk/computer
- Day-to-day activities may lead to minor stress
Working Conditions
- Flexible hours may be required
- Comfortable office environment
Why Choose Us:
- Competitive wages that recognize the important work you do
- Membership in HOOPP
- Comprehensive benefits coverage
- Employee & Family Assistance Program (FSEAP)
Accessibility, Equity, and Human Rights:
Ongwanada is committed to creating an inclusive and accessible workplace. Accommodation is available throughout the recruitment, selection, and employment process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Applicants requiring accommodation are encouraged to contact Human Resources.
Disclosure: We do not use artificial intelligence to screen, assess, or make selection decisions in our recruitment process.
