Position Title: Account/Project Coordinator
Reports to: Account Director
Position Summary:
This position is responsible for supporting the account management team on a project-to-project basis through managing project deadlines and deliverables, as well as reporting for work and outcomes. It requires attention to detail, organization, and problem-solving abilities.
Project Coordination
- DMG team projects and reporting where required.
- Actualize tasks from projects and put in DMG process, monitor progress, timeline, and outcomes.
- Trafficking internal team and cross-company communications.
- Vendor relations and procurement for project-specific needs as it relates to job execution.
- Any required tasks or duties as assigned by the Account Director.
Duties and Responsibilities:
- Define, establish, and manage the scope of assigned projects.
- Along with the Account Lead, the project manager will attend and prepare for regular meetings with clients to understand their requirements and objectives, keeping them updated about the project’s progress.
- Following the direction of the Account Lead, schedule and lead project specific meetings with team members, starting with a project kickoff meeting and regular check-in meetings.
- Monitoring project budget, coordination, and monitoring projects as it relates to Harvest allocation.
- Planning a project calendar/schedule.
- Assigning tasks and responsibilities to team members.
- Problem-solving throughout the different phases of the project and presenting solutions to the Account Lead.
- Double-checking project deliverables to whether they fit the client’s requirements.
- Regularly sending progress updates to clients, collecting feedback, and relaying feedback to relevant team members.
- Delivering the final deliverables and project report to the client.
- Assist other staff when required.
- Contributes to team effort by accomplishing related results.
- Writing internal and external communication documents.
- Coordinate internal and external deliverables.
- Quality control in coordination with Account lead.
- Assist with budget set up, estimates, and invoicing descriptions based on specific project details as requested.
- Documents and reports client activities and outcomes.
Accountability:
- Accurate and timely scheduling.
- Good rapport with print representatives.
- Good office protocol.
- Maintain a good public image for Douglas Marketing Group.
- Act in accordance and best practice of client and Douglas Marketing Group.
Skills/Competencies:
- Effective communicator to maintain awareness of the clients’ needs.
- Experience working as part of a team and taking initiative.
- Detail-oriented and thorough, follow up with internal team to ensure quality and timeliness.
- Self-starter with eagerness to learn, can prioritize workload and is a team player.
- Excellent oral, written, interpersonal, and organizational skills.
- Ability to handle stressful situations/deadlines with ease.
- Proficient in all Microsoft Office programs and ability to quickly learn new technologies and processes.
Job Type: Full-time
Pay: $50,000.00-$60,000.00 per year
Benefits:
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Tuition reimbursement
- Vision care
Flexible language requirement:
Education:
- Bachelor's Degree (preferred)
Experience:
- Project coordination: 5 years (required)
Location:
Work Location: In person
