COMPANY PROFILE:
Established in 2005, Prairie West Ice Cream has been a private-label ice-cream supplier for a range of customers across Canada. The company got its start servicing the private-label needs of a large retailer. Today, the local ownership group continues to invest heavily in developing the largest ice cream production facility in Manitoba. The plant is currently HACCP, BRC, and Peanut-Free certified.
JOB DESCRIPTION:
The Accounting Clerk role has been designed to provide administrative and accounting support to Prairie West Ice Cream. This position is currently hiring on a temporary contract basis to cover the 10 months of maternity leave for the current employee.
The focus of this temporary role will be on providing administrative support, processing reports, and accurately entering financial transactions. Responsibilities are centered on core accounting and clerical tasks for the full term of the contract.
RESPONSIBILITIES:
Full-cycle accounting with QuickBooks
- Enter all regular transactions, including bills, invoices, deposits and payments.
- Perform bank and credit card reconciliations.
- Generate month-end income statements and balance sheets.
- Review month-end income statements and balance sheets for accuracy.
Inventory Management & Order Coordination
- Assist in the oversight of month-end inventory counts
- Enter purchase orders into ERP system
- Assist in the tracking of ingredients, WIP, and finished goods inventory
- Quantify and value inventory
- Receive customer orders through EDI systems, enter them into the schedule, and coordinate emails to Logistics and the President for scheduling and production needs.
- Coordinate third-party storage inventory shipments into the weekly schedule for inventory sold and shipped out through 3PL.
- Liaise and communicate through customer and bill payment portals.
- Responsible for generic email requests or customer inquiries that need to be forwarded to applicable departments.
- Responsible for Dairy Farmers reports and portals.
Reporting for External Users
- Prepare monthly and quarterly bank covenant reports
- Prepare monthly sales reports for broker commissions
- Prepare rebate reports for clients, vendors and distributors
- Reconcile rebates to verify accuracy
Assist in Budget Preparation
- Work with management to determine production volumes and capital expenditures
- Work with management and external accountants to assist in the preparation of budgets
Assist in Cash Flow
- Assist in the preparation of future cash flow projections
- Identify cash flow concerns to management, including shortages which will require financing, or excesses which may allow for dividends
Assist in Taxation
- Consider the impact of significant transactions on taxes paid by the entity, including potential tax rebates for capital purchases,
- Review government bulletins on income tax and PST and ensure compliance with those programs
Other duties as assigned
REQUIRED QUALIFICATION:
- Degree or Diploma in business administration, accounting or a related field is required
- Excellent English written and verbal communication skills
- Proficient in Microsoft Excel and Word
- Detail-oriented
- Self motivated
- Reliable and dependable
- Prior experience in a professional workplace is required
- Experience with accounting and / or ERP software such as QuickBooks is an asset
- Minimum typing speed of 50 WPM or higher, a standard expectation for roles involving data entry and order processing.
- Customer service experience required, with strong communication, collaboration, and teamwork skills.
Job Types: Full-time, Permanent
Pay: $22.00-$25.00 per hour
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
Ability to commute/relocate:
- Winnipeg, MB R2R 1V7: reliably commute or plan to relocate before starting work (required)
Experience:
- ERP systems: 1 year (required)
- QuickBooks: 1 year (required)
Work Location: In person
