Career Contacts is a fractional human resources and recruitment consulting firm, supporting companies throughout Canada and the US.We provide support with permanent placements, temporary staffing, executive searches, HR consulting, and payroll management. We manage all phases of sourcing, screening, selection, and onboarding and retaining.
Career Contacts is hiring on behalf of our client, a well-established non-profit organization dedicated to developing safe, inclusive, and supportive housing across the Lower Mainland. They are seeking a detail-oriented, adaptable, and motivated Payroll Specialist to join their team on a temporary basis in Vancouver.
This is an excellent opportunity for an experienced payroll professional who enjoys working in a collaborative environment and takes pride in delivering accurate, full-cycle payroll services. Reporting to the Director of Finance, you will play a key role in ensuring payroll is processed efficiently while supporting various accounting and finance functions.
Start Date: Immediately
Hours: Monday to Friday, 9:00 a.m. – 5:00 p.m.
Job Type: Full-Time, Temporary (minimum 3 months, with the possibility of extension)
Salary: $31.00 – $35.00 per year
Location: Downtown Vancouver, BC (On-Site)
They Offer
- Opportunity for growth and mentorship
- Internal career growth and advancement opportunities
- Transit-accessible office location
- Collaborative and supportive team environment
- Meaningful work with a respected non-profit organization
Key Responsibilities
- Accurately process bi-weekly full-cycle payroll while meeting all payroll deadlines
- Respond to employee payroll inquiries and maintain accurate payroll records
- Update and verify payroll information, including employee status changes, terminations, and manual payroll adjustments
- Prepare and process year-end T4 slips
- Work closely with the Human Resources team to prepare payroll reports for external stakeholders, including unions and benefits providers
- Liaise with Municipal Pension Plan administrators to ensure compliance and accurate reporting
- Track employee eligibility for benefits and pension plans, and coordinate enrollments and terminations
- Verify employee timesheets and ensure accuracy in accordance with work schedules
- Prepare and issue Records of Employment (ROEs) and monitor interruptions in employee earnings
- Maintain compliance with payroll legislation, regulatory requirements, organizational policies, and payroll best practices
- Support the Accounting and Finance team with ad hoc duties, including accounts payable and rent reconciliations
Qualifications
- Undergraduate degree or diploma in Payroll, Business Administration, Accounting, or a related field, or an equivalent combination of education and experience
- National Payroll Institute PCP designation is required
- 3-5 years of progressive full-cycle payroll experience
- Experience using Payworks is strongly preferred
- Experience working in a unionized environment is strongly preferred
- Solid understanding of Collective Agreements
- Knowledge of the Municipal Pension Plan and employee group benefits
- Strong understanding of payroll legislation and compliance requirements
Skills & Competencies
- Excellent verbal and written communication skills
- Exceptional attention to detail with strong organizational and time management abilities
- Ability to manage multiple priorities while maintaining a high level of accuracy
- Strong interpersonal skills with the ability to build positive working relationships across departments
- Proficiency with Microsoft Office (Excel, Word, Outlook), Google Workspace, and Adobe Acrobat
- Demonstrated ability to exercise discretion and maintain confidentiality
- Self-motivated, adaptable, and proactive, with the ability to work both independently and collaboratively
Application Process
Please submit your resume in Word (.docx) format along with a brief summary outlining why you would be a great fit for this opportunity.
Career Contacts is committed to fostering a diverse and inclusive workplace and is proud to be an equal opportunity employer. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
We look forward to hearing from you!
Your privacy and confidentiality are of utmost important to us; all applications to Career Contacts are kept confidential. We will not share your personal or professional information with anyone without your prior expressed approval. While we will only be considering qualified applicants for this position, we encourage you to visit our Job Board at www.careercontacts.ca for opportunities that fit your profile.
Pay: $31.00-$35.00 per hour
Ability to commute/relocate:
- Vancouver, BC: reliably commute or plan to relocate before starting work (required)
Experience:
- progressive payroll: 3 years (required)
Licence/Certification:
- PCP Certification (required)
Work Location: In person
