About Us: At Terrequity, we are committed to driving innovation and excellence in Real Estate. Our Head Office in North York is seeking an experienced, tech-savvy, Full-Time Real Estate Deals Administrator who is able to contribute to our smooth transactional processes from day one. This is a core operational role that requires at least one year of hands-on industry experience.
Position: Deals Assistant - Real Estate Deals Administrator
Location: In-Person (North York)
Schedule: Monday to Friday, 9:00 AM – 5:00 PM
Position Overview
This full-time role executes the processing, tracking, and compliance of real estate transactions within our brokerage ecosystem. We are seeking a motivated, detail-oriented, and highly organized, Deals Administrator with established experience in real estate brokerage backend administration. The ideal candidate has strong numerical proficiency, thrives in a fast-paced environment, and is familiar with Ontario real estate regulatory standards.
Key Responsibilities
- Data Entry: Perform accurate data entry into spreadsheets and accounting systems.
- Deal Tracking: Administer resale and pre-construction transactions from offer acceptance through closing, including listings, co-operating deals, amendments, and mutual releases.
- Deal Facilitation & Communication: Liaise with agents, clients, builders, and legal offices to resolve discrepancies, follow up on missing paperwork, and facilitate smooth, efficient deal processing.
- Process Documentation: Review and process deal documentation to ensure strict compliance with OREA, RECO, TRREB, and FINTRAC requirements. Maintain organized digital transaction files and support audit preparation.
- Reporting: Assist with preparing weekly and month-end reports.
- Reconciliation: Perform monthly trust account and commission account reconciliations, verifying deposits, trust liabilities, and transaction records. Handle accounts payable/receivable and calculate commission payouts.
- Confidentiality: Maintain strict confidentiality of all financial information.
Qualifications:
- Minimum 1 year Deal Administrator experience
- Post-secondary education (College or University)
- Strong proficiency in Microsoft Excel and Office Suite.
- Exceptional accuracy and attention to detail.
- Ability to work independently and meet deadlines.
- Reliable, trustworthy, and professional.
- Ability to focus in a fast-paced environment.
- Competitive salary commensurate with education and experience.
- Supportive and collaborative team environment.
How to Apply
Interested candidates should submit their resume and a brief cover letter outlining their interest in learning accounting and why they are a good fit for this role. Terrequity is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
Job Type: Full-time
Job Type: Full-time
Pay: $21.00-$23.00 per hour
Application question(s):
- This role involves repetitive data entry and checking financial paperwork — are you comfortable with that kind of work?
- Are you located in North York or Scarborough Ontario?
- When you are learning a new skill, do you prefer to see a practical example first, or do you like starting with the theory?
Education:
- Bachelor's Degree (required)
Experience:
- Real Estate Deal administration: 1 year (required)
Language:
Work Location: In person
