Lead Proctor, Accommodated Exams

Western University -
London, ON

Apply Now

Job details

Temporary | Part-time | Contract | Fixed term contract
$23 an hour
11 days ago

Qualifications

Customer service
Post-secondary education
English
Microsoft Office
JAWS
Organizational skills
College diploma
Assistive technologies
Leadership
Communication skills

Full job description

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Leadership & Learning Pillar within Student Experience consists of eight teams that support students throughout their studies – from orientation and transition programming to academic success initiatives, as well as experiential learning and future career planning. Along with our colleagues in Wellness & Well-being and Sports & Recreation, we help to create an environment where all Western students belong, learn, and thrive. We work collaboratively with Faculties and support units across campus and appreciate this opportunity to reflect back to you the outcomes of our shared endeavours. From our central position, we add value in a few critical ways, including:

» Developing tools and resources that support undergraduate and graduate students, faculty, and staff

» Identifying opportunities to align or standardize practices

» Facilitating programming that compliments and uplifts other work on campus

» Collecting data that tells a compelling story about the Western student experience

The Accommodated Exams team provides student support for in-person assessments(tests, quizzes, and exams) including accommodated assessments for students with disabilities.

Responsibilities

Position Summary
The Lead Proctor, Accommodated Exams plays a pivotal role in the successful in-person delivery of assessments for students requiring accommodations, in accordance with University policies and procedures. This role combines administrative coordination, frontline problem-solving, leadership during shifts, and direct support to proctors, students, and faculty. The Lead Proctor will act as the first point of contact for troubleshooting during assessments, de-escalate situations as needed, maintain exam integrity, and ensure smooth daily operations across multiple locations.

Responsibilities
Assessment Delivery and Student Support

Monitor and troubleshoot student concerns via online chat portals during scheduled assessments.
Provide real-time support to students and instructors via MS Teams and email.
Verify assessment setup with instructors as needed and resolve irregularities following university procedures.
Ensure students receive the appropriate accommodations, including managing stop-clock breaks, alternate formats, scribing, and reading services.
Check student attendance and provide instructions regarding conduct and accommodations.

Shift Coordination

Act as the first point of contact for proctors, students, and staff during assessment shifts.
Model professionalism and guide proctors in maintaining appropriate conduct.
Provide training and mentorship to new and existing proctors.
De-escalate conflicts or stressful incidents in a calm and professional manner.
Proactively communicate updates from the team lead and escalate complex issues as required.
Monitor activities and ensure the environment remains in accordance with assessment standards.

Operations and Technical Readiness

Ensure all computers are correctly configured and ready, including software like Microsoft Office, Kurzweil, ZoomText, Dragon, and JAWS.
Regularly clean and maintain computer stations by removing outdated files and ensuring login readiness.
Promptly report IT or facility issues and generate service tickets.
Keep documentation such as manuals, change logs, and procedures current.

Centre Management

Maintain a clean, organized, and well-stocked exam environment.
Ensure permitted aids and materials only are used in exam rooms.
Coordinate setup of temporary exam spaces including logistics such as bins, laptops, and seating arrangements.

Administrative Support

Assist with exam packaging and delivery logistics as needed.
Provide back-up administrative support outside of direct assessment duties.
Attend and contribute to in-person team meetings.

Peak Period Management

Monitor exam volumes across sites and allocate float staff accordingly.
Reassign proctors based on volume and skill, in consultation with the Team Lead.
Initiate and manage communication plans across Teams for efficient shift coordination.
Adjust schedules or roles in response to changing needs and peak demands.

Qualifications
Education:

Post-Secondary Degree or Community College Diploma required.

Experience:

Minimum 1 year of experience in customer service and team leadership.
Experience in post-secondary or exam-related environments considered an asset.

Skills, Abilities, and Expertise

Exceptional organizational skills with strong attention to detail and accuracy.
Strong communication skills — written, verbal, and digital — with the ability to adapt style for diverse audiences.
Effective leadership and interpersonal skills with the ability to coach, support, and give constructive feedback.
Calm and solution-focused under pressure, particularly in high-stakes, time-sensitive situations.
Sound judgment and discretion when handling confidential information.
Proven ability to multitask and manage competing priorities.
Familiarity with adaptive technology and assistive software is an asset.
Strong proficiency with general office software and tools; willingness to learn custom systems.
Demonstrated reliability and availability for variable hours including evenings and weekends.
A professional, courteous, and inclusive approach to working with students, faculty, and colleagues.

Why Western?

Western offers a broad and exciting variety of part-time and temporary employment opportunities with ample room for job exploration and growth. Within our beautiful campus, you are part of a progressive work environment that promotes work/life balance including access to our state-of-the-art recreation centre. Apply for an opportunity to be part of the Western community and contribute to its success!

Applying at Western

To ensure that your application is given full consideration, please complete all relevant sections of the application. In addition, you can choose to supplement your application with a cover letter and current resume.

Consideration of applicants will include an assessment of previous performance, experience, and qualifications. Applicants should have oral communication skills in English.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

Apply Now

About Western

About Us

Responsibilities

Why Western?

Applying at Western

Western Values Diversity

Please Note:

Job seeker tools

Employer Tools

Browse

Stay Connected