The IT Project Delivery Management Specialist leads and sustains project delivery practices that support effective execution across ITS projects and institution-wide initiatives.
This role provides delivery leadership for active projects by defining execution approaches, coordinating delivery activities, and ensuring work is clearly scoped, sequenced, and aligned to project objectives. The Specialist maintains delivery momentum, supports organizational readiness, and strengthens project capability across teams.
The position exercises delegated authority over delivery coordination and execution practices and partners closely with Project Managers, business leads, vendors, and sponsors.
Division
VP Administration and Finance
Department
Information Technology
Campus
Nanaimo campus *Successful candidates must be able to attend in person on campus as required.
Location
Nanaimo, British Columbia
Appointment Type
regular full-time
Workload
35 hours per week
Pay Level
CUPE 10: $34.23 per hour
Start:
As soon as possible.
Additional Information
Subject to CUPE Joint Job Evaluation. Pay level may increase.
Applicant Documents
CV/Resume, Cover Letter, Name and contact information of recent supervisors willing to provide a reference
Key Responsibilities
1. Project Delivery Leadership and Execution
- Establishes effective delivery structures across projects.
- Converts project plans into clear delivery models.
- Monitors progress, resolves delivery issues, and maintains momentum.
2. Project Readiness and Enablement
- Prepares teams for execution through clear roles, sequencing, and expectations.
- Identifies and addresses readiness gaps before they affect delivery.
- Supports onboarding to delivery practices, tools, and expectations.
3. Task Definition, Visibility and Follow-Through
- Establishes standards for task definition, ownership, and timelines.
- Maintains visibility into tasks, dependencies, risks, and progress.
- Provides concise delivery status updates focused on priorities and risks.
4. Delivery Capability Development and Coaching
- Coaches project participants on effective delivery practices and behaviors.
- Reinforces expectations for accountability, reporting, and risk identification.
- Identifies recurring delivery challenges and supports continuous capability improvement.
5. Cross-Team Coordination and Dependency Management
- Coordinates delivery across internal teams, vendors, and business units.
- Aligns dependencies, timelines, and delivery expectations.
- Identifies risks and recommends sequencing adjustments to maintain progress.
6. Organizational Readiness and Service Integration
- Aligns readiness activities, including communications, training, and service integration, with delivery timelines.
- Coordinates with IT service management, user experience, and communications functions.
- Supports an effective transition from project delivery to operations.
7. Procurement and Financial Coordination
- Maintains visibility of procurement timelines and financial constraints.
- Ensures purchasing activities are aligned with delivery sequencing.
- Identifies and escalates risks that may affect delivery feasibility.
8. Delivery Tools, Practices and Framework Development
- Develops and improves delivery frameworks, tools, and coordination practices.
- Promotes adoption and continuous improvement of delivery methods.
- Removes barriers to effective participation and execution.
Required Qualifications:
Undergraduate degree in Business Administration, Information Technology, Public Administration, Project Management, or related discipline. Minimum five years demonstrated experience in IT project delivery, coordination, or related roles.
- Strong stakeholder engagement, communication, and facilitation skills.
- Ability to work effectively in ambiguous environments and drive structured execution.
- Knowledge of project delivery frameworks, including Agile, hybrid, and waterfall methods.
Preferred Qualifications:
- Internal VIU candidates preferred.
- Experience in Post-Secondary Institutions.
VIU is pleased to offer eligible employees a comprehensive benefit plan; ample paid holiday time; professional development opportunities and a desirable pension plan. As part of the VIU campus community, our employees work with supportive colleagues within an encouraging environment and are provided with the tools and training that promote learning and development. The perks of VIU employment are multiple, and include well-being initiatives and services, strategic discounts, and flexible work opportunities.
Note:
- Short-listed candidates must provide original transcripts, or applicable original certifications at time of interview.
- All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
- Vancouver Island University (VIU) is collectively committed to building and sustaining a diverse and inclusive working and learning environment for faculty, staff, and students. In our journey towards greater diversity, we invite applications from members of equity-seeking communities including women, racialized and Indigenous persons, persons with disabilities, persons of all gender identities and sexual orientations who bring value to the VIU community through their lived experiences. We encourage members of all equity-seeking groups to self-identify within their application cover letter. When a candidate voluntarily discloses this information in their cover letter, the information will be used only for the fulfillment of the career opportunity. Disclosure and/or self-identification with an equity-seeking group will not lead to advantageous treatment of a candidate who is not qualified.
