Office Administrator & Operations Coordinator
Deluxe Seafood Vancouver Ltd.
Location: Vancouver, BC (On-site)
Job Type: Full-time, Permanent
Join Our Team
Deluxe Seafood Vancouver Ltd. is a family-owned wholesale seafood company that has proudly supplied restaurants and businesses throughout the Lower Mainland for over 40 years.
We're looking for a friendly, organized, and detail-oriented Office Administrator & Operations Coordinator to join our team full-time in our Vancouver office.
This is an excellent opportunity for someone who enjoys variety, takes pride in staying organized, and likes being an important part of a small team. You'll work closely with our office staff, warehouse, drivers, customers, vendors, and sales team to help keep our day-to-day operations running smoothly.
About the Role
A large portion of this role involves invoicing, data entry, and working in QuickBooks Desktop. You'll support many areas of the business, including customer service, accounting support, inventory administration, and office operations.
If you're someone who enjoys solving problems, staying organized, and working in a fast-paced environment where no two days are exactly alike, we'd love to hear from you.
Responsibilities
Your day may include:
- Preparing customer invoices using QuickBooks Desktop
- High-volume data entry with a strong focus on accuracy
- Processing customer orders and maintaining customer accounts
- Setting up new customer accounts in QuickBooks
- Entering vendor bills and assisting with Accounts Payable
- Matching vendor invoices to Bills of Lading (BOLs)
- Assisting with inventory reports and maintaining product information
- Updating customer price lists and fresh/frozen product code sheets
- Assisting with recurring supplier orders
- Answering phones, responding to emails, and assisting walk-in customers
- Providing administrative support to our sales team, including preparing customer quotes and account information
- Assisting management with reports, spreadsheets, and various office projects
- Maintaining food safety and regulatory documentation, including HACCP, SFCR, and CFIA records
- Coordinating with warehouse staff and drivers to support daily operations
- General office administration and helping wherever needed
Qualifications
We're looking for someone who has:
- Previous office administration experience
- Strong computer and data entry skills
- Excellent attention to detail and accuracy
- Strong organizational and time management skills
- Professional communication and customer service skills
- The ability to multitask and prioritize in a fast-paced environment
- Experience using Microsoft Office (Excel, Outlook, and Word)
The following would be considered strong assets:
- Experience using QuickBooks Desktop
- Accounts Payable or bookkeeping experience
- Experience in wholesale distribution, food distribution, logistics, manufacturing, or a similar industry
- Inventory management experience
- Familiarity with HACCP, SFCR, or CFIA documentation
- If you already know your halibut from your haddock, that's a bonus—but it's certainly not required!
What We Offer
- Full-time, permanent position
- Monday to Friday schedule 7am-3pm
- Competitive compensation based on experience
- Paid vacation
- Stable, long-term employment with a well-established family-owned company
- On-site parking
- Opportunity to learn many aspects of a growing business
We're looking for someone who takes pride in their work, enjoys learning, and wants to become an important part of our team. If that sounds like you, we encourage you to apply.
Pay: $55,000.00-$65,000.00 per year
Benefits:
- Casual dress
- Dental care
- Extended health care
- On-site parking
- Paid time off
Application question(s):
- Are you legally authorized to work in Canada?
- Are you able to work full-time, Monday to Friday, in our Vancouver office?
- How many years of office administration experience do you have?
- How many years of experience do you have using QuickBooks Desktop?
- Do you have experience with accounts payable or invoice processing?
- Have you worked in any of the following industries? Wholesale Distribution /
Food Distribution
Work Location: In person
