Medical Office Administrator – Cardiac & Diagnostic Ultrasound Lab
Hart Medical Services
Scarborough, ON
Job Type: Full-time, Permanent
Work Location: In-person
Salary: $22.00–$23.00 per hour (commensurate with experience)
About the Role
Hart Medical Services is seeking an experienced Medical Office Administrator to join our busy Cardiac & Diagnostic Ultrasound Clinic in Scarborough.
This is a full-time, in-person position in a fast-paced healthcare environment. We are looking for a highly organized, detail-oriented professional who is able to multitask, prioritize competing demands, and provide exceptional service to patients, physicians, and referring clinics.
Responsibilities
- Greet patients and visitors in a friendly and professional manner
- Schedule appointments and efficiently manage physician and sonographer schedules
- Register patients and maintain accurate electronic medical records
- Process patient reports, including uploading, downloading, archiving, and distributing reports and images
- Answer incoming telephone calls from patients, physicians, and medical offices professionally and efficiently
- Maintain confidentiality of patient information in accordance with privacy legislation
- Perform general administrative duties including filing, scanning, faxing, emailing, and document management
- Assist with report backup and archiving across multiple storage systems
- Coordinate with sonographers, physicians, and referring offices to ensure smooth patient flow
- Prioritize multiple tasks while maintaining accuracy and attention to detail
- Support the day-to-day operations of a busy diagnostic imaging clinic
QualificationsRequired
- Minimum 1 year of recent experience working in a busy Cardiac or Diagnostic Ultrasound Laboratory
- College diploma or degree, preferably in Medical Office Administration, Health Office Administration, or a related healthcare field
- Excellent English communication skills (spoken and written)
- Ability to multitask and work efficiently in a fast-paced environment
- Strong organizational, scheduling, and prioritization skills
- Fast and accurate keyboarding and computer skills
- Experience managing electronic medical records
- Comfortable communicating with patients, physicians, and medical clinics by telephone and email
- Knowledge of patient reporting, report distribution, file management, and electronic archiving
- Experience backing up and archiving reports and diagnostic files using multiple storage media
- Professional, dependable, and customer-service focused
Preferred
- Experience with diagnostic imaging software and PACS systems
- Experience working with cardiologists or radiologists
- Multilingual abilities are considered an asset, particularly Tamil
What We Offer
- Competitive hourly wage based on experience
- Stable full-time employment
- Professional and supportive work environment
- Opportunity to work alongside experienced healthcare professionals
- Career growth within a busy diagnostic imaging practice
Only candidates with previous experience in a Cardiac or Diagnostic Ultrasound clinic will be considered.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.
Job Type: Full-time
Pay: $21.00-$23.00 per hour
Application question(s):
- Do you have at least 1 year of experience in a Cardiac or diagnostic ultrasound clinic?
- Are you legally entitled to work in Canada?
- Are you available to work full time, in person, in Scarborough.
Work Location: In person
