Position Summary
Caldwell First Nation is seeking a Community Archives Coordinator to support the development, organization, preservation, and digitization of records, historical materials, and community collections that are significant to Caldwell First Nation.
This role supports the preservation of community knowledge, historical records, oral histories, photographs, and culturally significant materials while contributing to the long-term development of Caldwell First Nation’s archival and records management capacity.
The Community Archives Coordinator will work collaboratively with community members, Elders, leadership, staff, researchers, and external partners to ensure historical and cultural materials are properly collected, catalogued, digitized, preserved, and maintained for future generations.
Key Responsibilities
- The Community Archives Coordinator will support the development, implementation, and maintenance of Caldwell First Nation’s community archives and records management initiatives.
- The role will assist with the organization, cataloguing, digitization, storage, preservation, and retrieval of historical and administrative records, photographs, documents, oral histories, maps, and other culturally significant materials.
- The successful candidate will maintain accurate digital and physical records management systems, databases, and inventories to support effective records stewardship and accessibility.
- The Community Archives Coordinator will assist with the development and implementation of archival standards, records management procedures, retention practices, and preservation protocols.
- The role will coordinate the intake, tracking, documentation, and return of community materials, collections, and donated historical resources where applicable.
- The position will support records preservation efforts through the proper handling, storage, digitization, and protection of archival materials and community collections.
- The Community Archives Coordinator will conduct research and compile information to support community initiatives, historical preservation projects, land-related research, cultural initiatives, and organizational priorities.
- The role will assist with community engagement activities related to archives, history, oral history collection, and cultural preservation initiatives.
- The successful candidate will work collaboratively with Elders, Knowledge Keepers, community members, researchers, educational institutions, and partner organizations to support archival and historical preservation efforts.
- The Community Archives Coordinator will liaise with external organizations, archives, museums, researchers, educational institutions, and government agencies as required.
- The role will prepare reports, summaries, inventories, project updates, and recommendations for management and leadership as requested.
- The position will support departmental projects, meetings, administrative activities, and special initiatives related to records management, archives, and community history.
- The Community Archives Coordinator will ensure all records and information are handled in accordance with confidentiality requirements, privacy obligations, and applicable records management practices.
- The role will support continuous improvement initiatives and may provide recommendations regarding archive management systems, digitization projects, preservation practices, and community access to historical information.
Qualifications and Experience
- Post-secondary education in Archives and Records Management, Library Sciences, History, Museum Studies, Indigenous Studies, Information Management, Public Administration, or a related field is preferred.
- Experience working with archives, records management, digitization projects, document management systems, historical collections, or related areas is preferred.
- Experience working within Indigenous communities, organizations, or governments is considered a strong asset.
- Experience conducting research, organizing information, and managing records or databases is preferred.
- Knowledge of archival principles, records preservation practices, and digital records management is considered an asset.
- Understanding of Indigenous data sovereignty principles, including OCAP, which stands for Ownership, Control, Access, and Possession, is considered an asset.
- Valid Ontario Class G Driver’s Licence is required.
Skills and Competencies
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to maintain a high level of confidentiality, professionalism, and discretion.
- Strong research, analytical, and information management skills.
- Ability to work independently and collaboratively.
- Strong interpersonal and relationship-building abilities.
- Proficiency in Microsoft Office applications and digital file management systems.
- Ability to manage multiple priorities and meet deadlines.
- Understanding and respect for Indigenous cultures, traditions, protocols, and community values.
Working Conditions
- This position is primarily office-based with occasional community-based and field-related work as required.
- The role may require occasional lifting and movement of records, files, archival materials, and equipment.
- Travel within the community and surrounding areas may be required to support research, collection, engagement, and archival activities.
- Occasional evening or weekend work may be required to support meetings, community events, engagement sessions, or project timelines.
Reporting Relationship
The Community Archives Coordinator reports directly to the Administrative Services Manager.
Additional Requirements
- Successful Criminal Record Check.
- Valid Ontario Class G Driver’s Licence and reliable transportation.
- Ability to travel as required.
- Must maintain confidentiality and professionalism at all times.
Pay: $29.00 per hour
Work Location: In person
