BlackStar Solutions Inc. is growing, and we're looking for an organized, dependable Office Assistant to join our team. This is an excellent opportunity for someone who enjoys keeping things organized, supporting a fast-paced operation, and working alongside a team that values professionalism, accountability, and helping one another succeed. If you take pride in your work, communicate well, and thrive in a collaborative environment, we'd love to hear from you.
Daily Responsibilities:
Answer and direct phone calls, emails, and customer inquiries promptly and professionally.
Maintain accurate filing systems (electronic and paper).
Perform data entry and ensure records are accurate and up to date.
Assist with scheduling appointments, meetings, and calendars.
Prepare correspondence, reports, spreadsheets, and other business documents.
Process invoices, purchase orders, and basic bookkeeping tasks as assigned.
Support management with administrative projects and special assignments.
Performance Expectations
Arrive on time and maintain regular attendance.
Demonstrate strong attention to detail and accuracy.
Manage multiple priorities and meet deadlines.
Maintain confidentiality of company, employee, and customer information.
Communicate professionally with customers, vendors, and coworkers.
Work independently while also contributing positively to the team.
Take initiative to identify and solve administrative issues before they become problems.
Knowledge and Skills Expectations
Proficiency with Microsoft Office (Word, Excel, Outlook) and other business software.
Ability to learn company systems and procedures quickly.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Professional appearance and conduct when representing the company.
Probationary Period Objectives (First 90 Days)
Demonstrate understanding of company procedures and workflows.
Achieve accuracy in data entry and administrative tasks.
Develop familiarity with customers, vendors, and internal staff.
Show reliability, accountability, and a willingness to learn.
Meet established performance standards for productivity and quality.
This a 28 week wage subsidy position with potential for a permanent full time position.
Pay: $20.00 per hour
Benefits:
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Vision care
Work Location: In person
