The Project Manager Assistant reports to the Project Manager and President. This position is responsible for assisting the Project Manager and Owner with daily activities in the office and on site to ensure projects are completed in a timely, efficient and cost effective manner.
Responsibilities
Provide support to the Project Manager and Owner in order to ensure efficiency and effectiveness within Rapid Response Restoration.
Project Tasks
- Clerical
- Verifying and processing time sheets, hazard assessments, psychrometric readings, receipts, expenses, invoices, equipment lists, completed work orders
- Organizing Files
- Data entry
- Filing
- Documentation
- Creating Invoices
- Answering phones
- Verifying inventory lists are handed in per job
- Opening new jobs
- Scheduling appointments, Entering into Outlook Calendar
- Communicating with project managers, owner, other office staff to stay on track with appointments/reminders and on-going jobs
- Following up with sub-contractors for invoices to bill
- Updating job list
- Maintaining job book
- Assist in office cleanliness
- Downloading and filing pictures
- Attending meetings
- Participating and promoting health and safety program
- Participating and promoting company policies and procedures
- Other tasks assigned by senior office personnel
Knowledge, Skills and Abilities
Knowledge
The candidate must have proficient knowledge of the following areas:
- Fluent in English
- Intermediate knowledge of Microsoft programs
Skills
The candidate must demonstrate the following skills:
- Team work
- Problem solving
- Decision making
- Effective verbal, listening, and communication skills
- Stress management
- Time management
- Organizational skills
- Extreme attention to detail
- Knowledge of Xactimate is an asset.
Personal Attributes
The candidate must demonstrate the following personal attributes:
- Be honest and trustworthy
- Be respectful
- Possess cultural awareness and sensitivity
- Demonstrate sound work ethics
- Assertiveness
- Must have the can do, will do attitude
Job Types: Full-time, Permanent
Benefits:
- Dental care
- Extended health care
- Vision care
Experience:
- Office: 1 year (preferred)
Work Location: In person
