Summary:
Tsubaki of Canada Limited is looking for an organized Administrative Assistant who is able to handle a number of tasks on a daily basis. The ideal candidate will have an accounting background with up to 1 year of experience in AR or AP.
This role is a full-time permanent opportunity.
Essential Duties and Responsibilities:
Reception Duties:
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Answering phones.
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Greeting visitors.
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Setting up Boardroom and Welcome Board when needed.
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Sorting and distributing incoming mail.
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Processing outgoing mail.
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Place, process and distribute office stationary and supplies orders.
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Processing weekly and on demand courier pick ups.
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Filing and maintain for long term storage AR documents and AP documents.
AR Invoicing:
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Gather daily the shipped sales orders from Warehouse.
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Sort in proper order by day the shipped sales orders.
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Process daily the Direct to our Customer invoices.
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Produce on Proof of Deliveries documents.
AP Invoices:
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Printing and distributing daily the emailed supplier invoices
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Gather and distribute daily the Vendor packing slips from Warehouse.
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Process Weekly Inter-company and overseas invoices .
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Process and advise AP team status of Vendor Statements.
General Accounting:
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Cross train into some additional AR and AP duties to assist Accounting Team when needed.
Qualifications:
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Accounting background with up to 1 year of experience in AR or AP.
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Ability to handle a high volume of activities.
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Organized to handle the multi-tasking that happens on a daily basis.
About Tsubaki of Canada Limited:
Since 1973, the Canadian market has trusted Tsubaki of Canada Limited, a division of Japan’s Tsubakimoto Chain Co., to keep it moving smoothly. We cover the country’s needs from our Mississauga, Ontario-based head office and production/distribution facility, and our warehouse facility in Edmonton, Alberta. Tsubaki is undertaking a significant modernization as well, by adding CNC equipment, to improve our manufacturing capabilities in British Columbia.
