Job Title:
Virtual Event Manager (Contract Role)
Location: Remote (Canada-based)
Engagement Type: Independent Contractor — Per-Event
Compensation: Per-event rate (invoiced); volume varies with event schedule
TaleWind Digital is seeking an experienced, self-sufficient Virtual Event Manager to deliver virtual events for clients on a per-event contract basis. You will own the end-to-end delivery of assigned events, from the first contact with event stakeholders through live execution and post-event reporting, working independently with minimal onboarding. This is ideal for a seasoned events contractor, confident client-facing communicator, highly organized, with exceptional attention to detail. They thrive under deadlines, anticipate risks before they surface, and deliver polished, positive experiences every time, with little hand-holding. Reliable availability during scheduled live events is essential.
About Us
TaleWind Digital is an integrated agency built exclusively for associations. We help organizations strengthen member engagement, modernize their content delivery, and build sustainable non-dues revenue through a strategy, storytelling, and technology designed to work together.
For over 18 years, we have helped associations build member-first content strategies. We film at events and create videos, podcasts, and livestreams—all of which drive engagement and grow non-dues revenue.
By combining strategic thinking, high-quality content production, and purpose-built technology, we transform association websites into dynamic content hubs—trusted destinations that serve members consistently and create new revenue opportunities for our association clients.
Scope of Work
For each assigned event, the contractor is responsible for the full delivery lifecycle, including:
- Serving as the primary point of contact between virtual event stakeholders (from speakers to event coordinators) and TaleWind for the duration of the event, ensuring clear communication, timely follow-up, and a seamless experience from intake through completion.
- Manage the full event lifecycle for assigned virtual events, including introducing yourself to stakeholders, coordinating calendars, and leading tech checks and quick-connect calls to confirm live event format, audience, and run-of-show.
- Build and configure events end-to-end in the virtual events platform. From receiving the virtual events form, set up the event registration page, quality check, and Zoom integration
- Coordinate and lead pre-event preparation, including show flow Worksheets, run-of-show script, tech checks, and rehearsals with Event Stakeholders and speakers.
- Own live virtual events start-to-finish, launching the live session, managing day-of Zoom logistics, and providing calm, behind-the-scenes support so the attendee experience runs seamlessly.
- Track and report registration progress to stakeholders on a set cadence.
- Complete post-event deliverables, including recording uploads to hosting platforms (e.g., Vimeo), post-event emails and surveys, recording distribution to registrants, and a brief close-out/debrief.
- Identify risks early and manage change requests when scope or timelines shift.
- Maintain accurate records across CVENT, calendars, and internal trackers; keep all stakeholders informed at each milestone.
Required Skills & Experience
Because this is a per-event contract with standard training, candidates must be able to deliver independently from day one.
- 3+ years of client-facing event coordination or event management experience, with increasing autonomy over event delivery.
- Hands-on experience managing virtual events (webinars) from setup through execution.
- Demonstrated proficiency with Zoom webinar and meeting administration
- Proven ability to run live virtual events solo and manage multiple stakeholders simultaneously.
- Comfort working independently with diverse stakeholders, troubleshooting technical issues at different times.
- Strong client-facing communication skills. Professional, adaptable, and responsive.
- Excellent organizational skills, with senior stakeholders and speakers.
- Highly organized and able to manage multiple concurrent events without dropping a thread.
- Familiarity with supporting tools such as Google Workspace, Smartsheet, and video hosting platforms (e.g., Vimeo).
- Nice to have: experience with association or membership-based organizations, CVENT, LMS platforms, Zoom and/or video production.
Self-Sufficient – able to pick up an event and run it independently with minimal direction, tools, and onboarding.
Grace Under Pressure – the ability to stay calm, focused, and resourceful during live events, troubleshooting issues in real time without disrupting the attendee experience.
Detail-Oriented – excellent organizational skills, minding the finer details of events and paying close attention to accuracy and timelines.
Solutions Driven – a knack for anticipating the needs of an event, allowing us to exceed our clients' expectations every time.
Contractor Requirements
- Canadian-based, and able to invoice as an independent contractor (self-employed; responsible for own taxes / T4A applicable).
- Own reliable equipment: a modern computer, high-speed internet, a secondary monitor, and a backup connection option for live events.
- A professional, quiet, Zoom-ready environment for hosting live sessions.
- Reliable availability during scheduled event times; confirmed availability per event at the time of assignment.
- Willingness to sign a confidentiality / non-disclosure agreement covering client and registrant data.
Engagement Details
- Per-event engagement — you are assigned and compensated on an event-by-event basis.
- Event volume varies with the client schedule; this is not a guarantee of a set number of events.
- Fully remote, with flexibility to work around your own schedule outside of confirmed live-event and call times.
How to Apply
- Submit your resume, along with a brief note on your CVENT and Zoom experience and the volume of virtual events you have managed.
Pay: $50.00-$75.00 per hour
Work Location: Remote
