PART TIME - Front Desk / Administrative Assistant / Bookkeeper
LUKIM METAL is a custom metal fabrication company located in Newmarket. We are looking for a detail-oriented, organized, and reliable Front Desk / Administrative Assistant / Bookkeeper to support our bookkeeping, front desk, office administration, and daily business operations.
The ideal candidate will be the first point of contact for clients and suppliers, while also supporting bookkeeping, QuickBooks, AP/AR, document control, scheduling, and general office workflow. This role is important to keeping our office organized, our records accurate, and our daily operations running smoothly.
This is a part-time, fully in-office position.
Schedule:
Monday to Friday
Approximately 25 paid hours per week
Example schedule: 9:00 AM – 2:30 PM or 10:00 AM – 3:30 PM
Flexible start/end time may be considered within our regular business hours of 8:00 AM – 5:30 PM.
Responsibilities include:
- Answering phone calls, replying to emails, and responding to client/supplier inquiries professionally
- Greeting visitors and maintaining a clean, organized, and welcoming front desk area
- QuickBooks Online data entry and bookkeeping support
- Customer invoicing and payment processing
- Accounts payable and accounts receivable tracking
- Bank and credit card reconciliation
- Following up on overdue invoices and customer payments
- Reviewing vendor invoices and organizing supporting documents
- Ordering materials, office supplies, and coordinating with vendors when needed
- Filing, scanning, data entry, and maintaining accurate records
- Managing correspondence and supporting day-to-day administrative tasks
- Assisting with Microsoft Office tasks, including Word, Excel, and Outlook
- Supporting job scheduling, internal tracking, and office workflow
- Helping improve office systems, filing procedures, and internal processes
- Supporting management with administrative and operational tasks
- Posting basic updates on Instagram and helping maintain our online presence when needed
The ideal candidate is:
- Extremely detail-oriented
- Organized, reliable, and professional
- Comfortable working independently
- Experienced with QuickBooks Online
- Strong in communication and customer service
- Able to multitask and prioritize effectively
- Comfortable with phone calls, emails, filing, and bookkeeping tasks
- Able to take initiative and suggest improvements
- Comfortable working in a small business environment
- Interested in supporting company growth
Required skills and experience:
- Bookkeeping experience
- QuickBooks Online experience
- Proficiency in Microsoft Office, including Word, Excel, and Outlook
- Strong communication and customer service skills
- Strong attention to detail and accuracy
- Ability to maintain confidentiality with financial and business records
Assets:
- Experience with AP/AR, bank reconciliation, payroll, HST, WSIB, or office administration
- Experience in a factory, manufacturing, construction, service, or custom project environment
- Experience with job scheduling, workflow tracking, or project coordination
- Comfortable using Instagram or basic social media tools
This position is fully in-office in Newmarket.
Please apply with your resume and expected hourly rate.
Pay: $23.00-$25.00 per hour
Benefits:
- Casual dress
- Company events
- On-site parking
Flexible language requirement:
Ability to commute/relocate:
- Newmarket, ON L3Y 8X8: reliably commute or plan to relocate before starting work (preferred)
Experience:
- quickbooks: 1 year (required)
Language:
Work Location: In person
