n. Responsible for following the Records Retention policies for various
documents
2. Purchasing
a. Orders and receives furnishings, curricular materials, equipment, and
other curricular-based supplies
3. Client Relation Functions /Power School (SIS)
a. Coordinate and manage the student registration process (Rycor)
b. Student Information System Support Power School (SIS))
i. Provide support for Power School (SIS) users
ii. Import students from other campuses
iii. Create accounts for course selection
iv. Assists with course enrollment, corrections, and
withdrawals
v. Submit and/or run mark reports, report cards
vi. Complete the year-end check list
c. Coordinate and manage all Alberta Education and other Government
Reporting (PASI)
i. The AA, on behalf of the Principal Educator, acts as
Liaison between the school and Alberta Education. Tasks
may include:
1. Compile and submit all reports as required (e.g.,
Class-size report)
2. Submit provincial achievement test / diploma exam
registration files, ESL numbers, and coding
3. Submit diploma/non-diploma mark reports, out-of-
province evaluations, and mark correction files.
Transcript Updates
4. Manage changes, updates, and corrections of
student records on PASI
5. Set up all exam writing sections in PASI
6. Process student and course withdrawals
4. Facility Management Functions
a. Manage inventory of campus furniture and equipment; recommend
maintenance, replacement and surpluses of furniture and equipment
b. Maintain records of campus keys
c. Process maintenance requests referring facility issues to custodians
and/or Director of Facilities
d. Inputs maintenance requests into Fame software
e. Coordination and communication of duties with the following:
i. Director of Facilities
ii. Custodial Staff
f. Point of contact for snow removal and landscaping
