Join Our Growing Mechanical Group of Companies!
Are you detail-driven, organized, and confident handling billing in a fast-paced environment? Our company is a leading mechanical group specializing in electrical, plumbing, and HVAC services. We work closely with restoration companies on insurance claims and support a wide range of construction projects that often involve all three divisions.
We are looking for someone who takes ownership of billing processes, communicates clearly, and keeps things moving accurately and efficiently.
Position Overview
We are seeking a Billing & Office Administrator to support our busy billing department. This role is ideal for someone who is comfortable working independently, thrives on accuracy and deadlines, and enjoys being a key support person for field staff, management, and external partners.
You will play a critical role in creating estimates, processing invoices, managing purchase orders, and maintaining accurate financial records using QuickBooks.
Key Responsibilities
- Prepare and manage estimates, invoices, and billing documentation using QuickBooks
- Process billing for insurance and construction-related work with attention to detail and timelines
- Place and track orders for parts and materials, coordinating with suppliers and technicians
- Handle incoming and outgoing emails and correspondence related to billing and operations
- Support payroll and billing processes accurately and on schedule
- Maintain organized digital and physical filing systems
- Answer and direct phone calls using professional phone etiquette
- Coordinate with internal teams (electrical, plumbing, HVAC) to ensure billing accuracy
- Assist with budgeting, reporting, and general administrative support as needed
Experience & Qualifications
- Proven experience in billing, office administration, or accounting support
- Strong working knowledge of QuickBooks
- Experience preparing estimates and invoices
- Proficiency in Google Suite (Docs, Sheets, Gmail, Drive, etc.)
- Excellent organizational and time-management skills
- Ability to multitask and meet deadlines in a fast-paced environment
- Detail-oriented, reliable, and solution-focused
- Strong English skills (written and verbal) are a must
- Ukrainian and/or Russian language skills is an asset
Job Type
Full-time
Benefits
Dental care
Extended health care
Vision care
If you are someone who enjoys the billing process, staying organized, and supporting a skilled trades team, we would love to hear from you.
Job Type: Full-time
Pay: $20.00-$22.00 per hour
Benefits:
- Dental care
- Extended health care
- Vision care
Work Location: In person
