Job Title: Construction Coordinator, Western Canada
Team: Corporate Development
Reports To: Senior Director, Real Estate & Facilities
Location: Greater Vancouver Area (Field-Based Position)
Employment Type: Permanent Full-Time
About 123Dentist
123Dentist is one of Canada's largest and fastest-growing dental support organizations. With 475+ community-rooted clinics and 7,000+ team members nationwide, we are united by one shared mission: to make Canadians smile. We provide the non-clinical backbone for dental teams across the country, supporting clinics with HR, marketing, finance, operations, procurement, and construction project management so local teams can focus on what matters most: their patients.
About the Role
As Construction Coordinator, you will play a key role in planning, organizing, and monitoring multi-site construction projects across our expanding clinic network. Reporting to the Senior Director, Real Estate & Facilities, you will support project teams in executing builds, renovations, and clinic upgrades on time, within budget, and aligned with quality standards.
This is a field-based role centered in the Greater Vancouver Area, with frequent travel required to project sites across our western network. You will spend significant time on-site working directly with contractors, vendors, and internal stakeholders to keep projects moving and aligned with company standards.
What You'll Do
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Support the Construction Manager in planning, executing, and tracking projects across multiple sites
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Travel regularly to project sites across the network to conduct on-site visits, inspections, and progress reviews
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Coordinate activities between internal teams, contractors, and external partners
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Maintain accurate project documentation, including plans, schedules, budgets, and progress reports
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Organize and lead project follow-up meetings, including notes, minutes, and action items
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Monitor project deliverables and proactively identify risks or gaps
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Participate in risk analysis and mitigation planning
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Facilitate communication between internal and external stakeholders
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Support management of resources, vendors, suppliers, and subcontractors
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Contribute to the continuous improvement of construction management processes
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Receive, verify, and code project invoices
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Develop and maintain vendor lists
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Receive and present project quotes
What You'll Bring
Education & Qualifications
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College or university degree in Project Management, Engineering, Construction Management, Business Administration, or a related field
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2+ years of multi-site construction experience, preferably in medical or dental clinic environments, or in a similar construction project coordination role
Required Skills & Abilities
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Willingness and ability to travel extensively to project sites across the network, including overnight travel as required
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Valid driver's license and ability to commute regularly to project sites within the Greater Vancouver Area and beyond
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Outstanding communication skills; clear, open communication that keeps project teams aligned
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Strong interpersonal skills; ability to listen to stakeholders, address concerns, and communicate solutions effectively
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Excellent organizational skills; strong task planning and time management, particularly across multiple concurrent projects
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Attention to detail; maintains accurate records and documentation
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Problem-solving mindset; proactively manages challenges and unexpected issues on-site
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Specialized knowledge; stays current with industry practices and project requirements
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Initiative, thoroughness, and accountability
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Team-oriented mindset with strong professional relationship-building skills
Why Join 123Dentist?
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Play a hands-on role in shaping the physical growth of Canada's largest dental support organization
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See the direct impact of your work as new and renovated clinics open across the country
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Build expertise across a high volume of diverse, fast-paced construction projects
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Partner closely with senior leadership in Real Estate & Facilities and Corporate Development
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Be part of a collaborative, fast-growing healthcare organization with a clear national presence
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Build a rewarding career in a dynamic, travel-oriented role with variety in every project
