JOB DESCRIPTION | INTERMEDIATE ESTIMATOR
Job summary
This position is responsible for the quantification, cost estimation, and bid preparation for construction projects. Reporting to the Manager, Pre-Construction and Estimating, Intermediate Estimators work closely with the Project Managers, as well as our Vice President in the preparation of estimates and project initiation and planning.
Key responsibilities
- Spearhead competitive tenders and project budgets
- Complete review of Issued for Tender Specifications and Drawings
- Participate in pre-bid/site assessment meetings
- Complete budgeting for construction management and/or design-build pursuits
- Perform all labour, material and equipment take-offs and associated pricing
- Contact and communicate with all required subtrades for each tender to ensure understanding and completeness of scope
- Ensure all the required information is complete and assembled prior to tender deadline
- Coordinate preparation of full estimates, identifying inherent risks and opportunities
- Prepare bid packages for construction management projects
- Oversee the tendering and award of subcontracts
- Assemble complete accounting packages prior to job start-up
- Assist with the transition of projects to the project management team
- Promote and monitor occupational health and safety culture within the organization
- Manage own career development and provide mentorship to other staff
Key results areas
- Estimate quality, timeliness, and accuracy
- Engagement of subtrades and scope coverage
- Project profitability
General duties by function
Estimating
- Prepare tender and proposal responses and associated deliverables (bonds, insurance, etc.)
- Prepare estimates for review prior to submission of quotations or bids
- Manage document distribution through estimate phase internally and externally
- Prepare project turnover packages upon successful award of a project
- Solicit operational support as required in preparation of estimates
Negotiated Works (outside of Hard-Bids)
- Prepare PBA (Preliminary Budget Assessment) complete with project statistics, scope preparation and summary.
- Review schematic drawings analysis and provide key notes
- Conduct site and neighbourhood analysis
- Attend site visits and meetings, as directed
- Manage all Class D to Class A estimating activities during pre-construction.
- Work closely with the Manager and PM team to produce well prepared cost plans (estimates, scopes, VE, schedule, risk analysis, variance reports)
- Coordinate and participate in Constructability Review sessions with the Manager PM and Site Super and take minutes
- Prepare PIP (Pre-Construction In-Progress Reports) during Pre-Construction
- At tendering stage, be responsible for tender packages, trade reconciliation sheets, work closely with the Manager and the PM to identify specific scopes
- Prepare bid packages for construction management projects
- Coordinate and lead for trade scope clarification meetings
- Prepare pre-tender and post-tender estimates with variance report
- Coordinate and lead hand over meetings.
- Prepare procurement schedule, tendering, buy-outs, contract negotiations, set up costing system and control estimate for future historical data
- Follow up with project through completion
- Assist Manager with labour cost report and productivities.
- Make periodical site visits and walk arounds
- Assist Manager to identify difficult and unique design details, formwork systems (how it was estimated, how it was built) and construction equipment
Competitive Works (Hard-Bids)
- Obtain tender docs, internal review, prepare for go/no-go meetings, estimate Binder
- Participate in estimating planning meetings.
- Set up weekly estimate review meetings and complete HB checklist.
- Arrange meetings with key subcontractors, as needed
- Prepare all recap sheets preparation and assignments
- Provide key notes to the Manager or lead estimator
- Complete review of issued for tender specifications and drawings
- Attend and participate in pre-bid/site assessment meetings
- Perform and manage all labour, material and equipment take-offs and associated pricing
- Communicate with all required subtrades for each tender to ensure understanding and completeness of scope
- Ensure all required information is completed and assembled prior to the tender deadline
- Coordinate preparation of full estimates, identifying inherent risks and opportunities
- Assemble complete accounting packages prior to job start-up to manage the financial control of the project
Health, Safety, & Environment
- Promote and monitor occupational health and safety culture within the organization
- Perform periodic jobsite inspections
- Identify and address major OHS and environmental risks at bid stage; solicit input as required
- Hazardous materials assessments and contract risk
- Environmental contamination and contract risk
- Temporary works engineering and associated costs
- Major OHS controls (fall protection, confined space) and associated costs
Project Execution
- For successful bids, assist with the transition of projects from estimating to project management
- Provide smooth transfer of project estimates to project team
- Oversee the tendering and award of subcontracts
- Assist project manager with supplemental estimating to support changes and/or significant changes in scope
- Assist the project managers in resolution of commercial issues with clients and subcontractors, particularly where issues relate to original bid/proposal
Operational Performance
- Assist the project managers in the evaluation of project financial reports
- Review project financial reports for variations from budget/estimate
- Assist Manager of Pre-Construction and Estimating in compiling historical data for incorporation in future estimates
Business Development
- Promote Farmer brand at all times; be an ambassador for the company in and outside of work
- Assist the estimating team to identify opportunities
- Assist and/or manage proposal preparation and submission, and responses to RFP/RFQ calls
