Since 1981, Crosslink Technology Inc. has been a trusted Mississauga, Ontario manufacturer of customized epoxy and polyurethane formulations and custom-cast electrical components. Operating two distinct, ISO 9001:2015-certified divisions, we supply customers across North America, Australia, and the Far East, including several Fortune 500 companies. We're a certified Great Place to Work and an EcoVadis Sustainability Platinum Medal recipient, known for a collaborative culture and low employee turnover.
Why Join Us
- Join a well-established, financially stable manufacturer with over 45 years of industry leadership
- Be part of a close-knit, diverse, low-turnover team where your contributions are noticed and valued
- Work for a company recognized as a Great Place to Work and for its sustainability leadership (EcoVadis Platinum)
- Build your career with growth opportunities as your responsibilities expand over time
Job purpose
The Executive Assistant and Office Coordinator provides comprehensive high-trust administrative and organizational support to ensure the efficient operation of the executive office and management team. The position plays a key role in supporting CEO’s priorities, coordinating Board activities, managing schedules and communications, and ensuring follow-through on critical initiatives. This role supports travel coordination and general office functions while maintaining a high level of professionalism, confidentiality, and attention to detail.
Duties and responsibilities
CEO Support
· Manage CEO’s calendar, including scheduling meetings, prioritizing requests, and resolving conflicts
· Coordinate internal and external meetings, including preparation of agendas and materials
· Track action items and ensure timely follow-up on key deliverables
· Prepare presentations, reports, announcements and correspondence for the CEO as necessary
· Prioritize communications and aligning requests to company priorities
· Arrange and coordinate all business travel for the CEO, including flights, accommodations, ground transportation, and itineraries, managing travel-related changes and resolving issues as they arise
· Coordinate travel arrangements for incoming guests, including transportation, accommodations, and on-site logistics as necessary
Support for Management Team
· Provide meeting support including scheduling, room setup, and coordination of materials
· Prepare agendas, presentations, and documentation as required
· Assist with follow-up on action items, projects and tracking deliverables
· Provide general administrative and travel assistance to the management team
Board of Directors Support
· Support Board Chair coordination and communication
· Assemble Board of Director packages and supporting documentation with input from management team
· Coordinate Board meetings, including scheduling and logistics
· Arrange meals, catering, and onsite meeting requirements
· Record, transcribe, and distribute meeting minutes
· Coordinate travel and accommodation arrangements for Board members as necessary
General Office & Team Support
· Provide administrative support for special events, company meetings, social committee, and internal initiatives
· Order and maintain office supplies and ensure adequate inventory levels
· Assist with office safety, Lean initiatives as well as overall organization and daily administrative tasks
· Support Customer Service, and front-office activities as required
Qualifications / Experience
· Post-secondary education in administration, business, or a related field preferred
· 5+ years of administrative or executive support experience
· Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint and Copilot)
· Excellent organizational and time management skills
· Strong written and verbal communication skills
· Ability to handle confidential information with discretion
· Highly detail-oriented with the ability to multitask and prioritize
Key Competencies
· Professionalism and discretion
· Strong organizational and coordination skills
· Problem-solving and adaptability
· Ability to work independently and collaboratively
· High attention to detail and accuracy
Working conditions
Working hours are from 830am – 5pm, Monday to Friday, onsite at Crosslink Technology. Occasional extra hours may be necessary as per business requirements. Minimal travel may be necessary – 10%.
Crosslink Technology Inc. is an equal opportunity employer and employs personnel without regard to race, ancestry, place of origin, colour, ethnic origin, language, citizenship, creed, religion, gender, sexual orientation, age, marital status, physical and/or mental handicap or financial ability.
Pay: $60,000.00-$68,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- Mileage reimbursement
- On-site parking
- Paid time off
- Vision care
Work Location: In person
