Fieldstone Law is a Burlington-based law firm providing legal services in business law, real estate, and estate planning and administration. We are currently seeking a full-time Receptionist/Junior Administrator to join our energetic, busy and very cohesive team. The successful candidate will work at the front desk, greeting clients and visitors and answering incoming calls. The ideal candidate has at least two years of experience in either reception or customer service, though we're happy to train the right person in the other area.
We hold ourselves to Bay Street standards when it comes to client service, but we deliver it with a community-focused and friendly approach. The role calls for a trustworthy and reliable individual with a strong sense of commitment, someone who can manage multiple tasks and adapt to changing priorities, including working with an entrepreneurial client base.
Duties:
- Greeting clients and visitors and answering inquiries
- Answering and routing incoming calls
- Scheduling appointments and directing clients to the right person
- Maintaining and scheduling conference rooms
- Ordering supplies and printer toner, and scheduling equipment maintenance
- Scanning, photocopying and filing documents
- Collecting and routing mail and hand-delivered packages
- Assisting lawyers and clerks with general administrative duties as needed
- Planning and coordinating firm social gatherings, staff lunches, and additional activities as assigned by management
Job Requirements:
- Excellent interpersonal and customer service skills to communicate effectively with clients, staff, and others
- Ability to operate a telephone system and office equipment such as computers, printers, scanners and copiers
- Strong spelling and grammar skills, important for taking accurate messages and drafting correspondence and reports
- Familiarity with legal terms and various office forms and legal documents would be an asset
- Comfortable with MS Office (email, word processing, spreadsheets) and other common software programs; a simple Excel test may be applied to shortlisted candidates
- Ability to assist with marketing and social media organization would be an asset
- Reliable commute or plan to relocate before starting work
Diversity and inclusion are core to our values at Fieldstone Law. We welcome applications from qualified individuals of all backgrounds. We thank all applicants for their interest in this position. Only those selected for an interview will be contacted. We look forward to hearing from all interested candidates.
Applications to be sent to: [email protected]
Pay: $45,000.00-$55,000.00 per year
Benefits:
- On-site parking
- Paid time off
Work Location: In person
