About Altex Industries
Altex Industries Inc. is a leading Canadian manufacturer specializing in the design, fabrication, and servicing of heat transfer equipment for the Oil & Gas, Petrochemical, Power Generation, and Industrial sectors.
We are seeking an organized, detail-oriented Field Document Controller to join our shutdown team. This role is responsible for managing project documentation throughout the shutdown, ensuring records are accurate, current, secure, and submitted in accordance with client and company requirements.
Key Responsibilities
- Maintain and administer the project document control system throughout the shutdown.
- Identify, receive, organize, and track all project documentation.
- Ensure documents are properly named, categorized, and stored for easy retrieval.
- Maintain document registers and revision logs.
- Control document revisions and ensure only current, approved documents are distributed to field personnel.
- Coordinate the review and approval process for project documentation.
- Track document status and follow up on outstanding approvals.
- Manage access to confidential and controlled documents.
- Ensure document security, version control, and backup procedures are followed.
- Prepare and distribute document transmittals to clients, contractors, and internal teams.
- Integrate and manage external client documentation within the project document control system.
- Compile daily reports, quality records, inspection reports, turnover packages, and closeout documentation.
- Archive completed project documentation and maintain obsolete records in accordance with company and client retention requirements.
- Ensure all documentation complies with company procedures, client specifications, and quality standards.
- Support project managers, site supervisors, quality personnel, and field staff with document-related requests.
- Assist with project mobilization and demobilization documentation.
- Maintain accurate records throughout the project lifecycle, from document creation through final archiving.
- Identify opportunities to improve document control processes and efficiencies.
Qualifications
- Previous experience in document control, project administration, quality administration, or office administration within industrial construction, oil & gas, fabrication, or maintenance.
- Strong understanding of document management and revision control processes.
- Excellent organizational skills with exceptional attention to detail.
- Ability to manage multiple priorities and meet tight deadlines.
- Strong communication and interpersonal skills.
- Proficiency with Microsoft Office (Word, Excel, Outlook, Adobe Acrobat).
- Experience with document management systems is considered an asset.
- Ability to work independently while supporting multiple project teams.
Requirements
- Willingness to travel to various industrial sites.
- Ability to work extended hours, weekends, and overtime during shutdowns.
- Valid Class 5 Driver’s Licence.
- Must be legally entitled to work in Canada.
- Successful completion of pre-access requirements, including client orientations, drug and alcohol testing, and fit-for-duty assessments where required.
Why Join Altex?
As a Field Document Controller, you will play a vital role in supporting successful shutdown execution by ensuring documentation is organized, accurate, secure, and readily available throughout every phase of the project. Your attention to detail will directly contribute to project quality, compliance, and client satisfaction.
Application question(s):
- How many years of experience do you have performing document control, project administration, or quality administration in an industrial, construction, fabrication, or oil & gas environment?
- Are you legally authorized to work in Canada and able to meet client site access requirements, including drug and alcohol testing, fit-for-duty assessments, and required safety training?
- This position requires travel to sites , stay in camps, and work extended hours, weekends, and overtime during shutdowns. Are you able to meet these requirements?
Work Location: In person
