Extendicare is a leading provider of care and services for seniors throughout Canada. Through
our network of over 115 senior care and living centers as well as our home health care
operations, we are committed to delivering care throughout the health care continuum to meet
the needs of a growing seniors’ population in Canada. Our qualified and highly trained workforce
of 23,700 team members are united by a dedication to quality care and by our vision of being
the best provider of senior care and services in Canada
Applications are invited for the Permanent Part-Time position of Scheduling and
Attendance Coordinator at Extendicare Guildwood our [161-bed] facility located Scarborough
Reporting to the Operations Manager, the Scheduling and Attendance Coordinator is responsible
for maintaining work schedules, tracking time and attendance for all scheduled employees at a LTC facility. This role will ensure all unfilled shifts are covered to ensure smooth operations and quality of resident care at the facility. In addition, the role may provide administrative support for the Operations Manager and/or Clinical Leadership.
Key Responsibilities:
- Actively assign employees work schedules and maintain staffing schedules for all
departments at the home/facility using Workday Scheduling System.
- Manage all vacant schedules due to employee absences, including unplanned absences,
vacation requests, LOAs and termination.
- Schedule staff coverage for any unfilled shifts by reaching out to employees and staffing
agencies. Utilizes Call Multiplier (open shift management tool) to coordinate outreach.
- Validates and reconciles scheduled hours worked by employees through daily reports.
Capture activities in time blocks accurately. Ensure actual time is reflected for payroll
approvals and submissions. Submit validated hours to payroll.
- Assists with leave administration activities including completing forms, challenging claims,
and liaising with WCB.
- Assist with new resident administration processes, such as entering residents into PCC,
creating clinical charts, liaising with families and community.
- Order, receive, distribute, and store nursing supplies.
- Investigate Health and Safety incidents and administer incident reports.
- Conduct Joint Health and Safety meetings, record, and post meeting minutes, and track
corrective actions to closure.
- Provides administrative, coordination and communication support to Operations Manager
and other LTC facility leadership as required.
- Acts as a strategic resource and/or member of the bargaining committee representing the
employer
