Company Overview: Since 2007, Kipling Group has been one of Canada’s largest Canadian-owned, independent, full-service property management firms. With more than 130 professionals, the company manages a diverse portfolio of over 190 properties, totalling 28 million square feet across major markets nationwide, including Toronto, Kitchener-Waterloo, Ottawa, Calgary, and Edmonton. Kipling provides integrated property management services across industrial, retail, office, and multi-family real estate, delivering disciplined operations, strong financial performance, and long-term asset value. Guided by a hands-on approach and a commitment to trust, integrity, professionalism, and innovation, Kipling Group is a trusted partner managing your real estate investments.
Position Summary
We are seeking a detail-oriented and proactive Accounts Payable Lead to oversee the full-cycle accounts payable function and support a high-volume, multi-property portfolio.
This role goes beyond transactional processing — you will lead AP operations, ensure compliance, improve processes, and act as a key point of contact for vendors, internal teams, and leadership. You will also support month-end activities, audits, and drive efficiency across AP workflows.
Key Responsibilities
1. Accounts Payable Operations
- Oversee end-to-end AP cycle including invoice intake, coding, validation, and posting
- Ensure accurate 2-way / 3-way matching with POs, contracts, and work orders
- Validate HST treatment and correct property/GL allocations
- Monitor high-volume invoice processing across multiple properties
2. Leadership & Oversight
- Act as the primary point of contact for AP-related queries from vendors and internal stakeholders
- Provide guidance and support to junior AP team members (if applicable)
- Review work for accuracy, completeness, and compliance with company policies
- Drive accountability and ensure deadlines are consistently met
3. Vendor Management & Compliance
- Maintain strong vendor relationships and resolve escalations proactively
- Ensure proper vendor onboarding including insurance, contracts, and documentation
- Monitor compliance with payment terms, contracts, and internal controls
- Identify and mitigate risks related to duplicate payments, errors, or fraud
4. Payments & Cash Flow Coordination
- Prepare and review EFT/ACH and cheque runs
- Optimize payment scheduling to balance vendor relationships and cash flow
- Reconcile vendor statements and investigate discrepancies
5. Month-End & Reporting
- Lead AP month-end close activities including accruals, prepaid schedules, and aging analysis
- Support audits by maintaining clean, organized documentation
- Provide reporting insights on AP trends, aging, and outstanding liabilities
6. Utilities & Property-Specific Accounting
- Oversee utility invoice tracking and validation across properties
- Review allocations, meter readings, and identify anomalies
- Support tenant chargebacks and recoveries where applicable
7. Systems & Process Improvement
- Maintain accuracy in accounting systems (Yardi, MRI, Sage 300, or similar)
- Identify inefficiencies and implement process improvements and automation
- Strengthen internal controls and documentation practices
- Leverage Excel (lookups, pivots) for reconciliation and reporting
Qualifications & Experience
- 3–6+ years of Accounts Payable experience, preferably in property management or real estate
- Proven experience handling high-volume AP environments
- Prior experience in a lead or senior AP role is strongly preferred
- Working knowledge of Yardi, MRI, Sage 300, or similar systems
- Strong understanding of Canadian HST regulations and accrual accounting
- Advanced Excel skills (lookups, pivot tables, reconciliations)
- High attention to detail with strong problem-solving skills
- Ability to manage deadlines, prioritize tasks, and handle multiple stakeholders
Nice to Have
- Experience managing or mentoring a team
- Exposure to audits and financial reporting
- Process improvement or automation experience
Pay: $60,000.00-$72,000.00 per year
Benefits:
- Dental care
- Paid time off
- RRSP match
- Tuition reimbursement
Work Location: In person
