Accounts Payable & Order Desk Coordinator
Location: Etobicoke, ON
Company: Mrakovic Fine Foods Inc.
About Us
Mrakovic Fine Foods Inc. is a growing food manufacturing and distribution company specializing in premium Balkan food products. We are looking for a detail-oriented, organized, and dependable individual to join our team as an Accounts Payable & Order Desk Coordinator.
This role is primarily focused on Order Desk operations, while also providing support to the Accounts Payable department. It is ideal for someone who enjoys working in a fast-paced environment, has excellent organizational skills, and is comfortable managing multiple responsibilities.
Key Responsibilities: Order Desk
- Process customer orders accurately through QuickBooks.
- Prepare invoices, credit notes, and other sales documents.
- Coordinate daily delivery schedules and prepare driver routes.
- Work closely with the warehouse and production teams to ensure orders are processed and shipped accurately.
- Communicate with sales representatives regarding customer orders, product availability, delivery schedules, and order-related issues.
- Maintain accurate customer and order records.
- Provide excellent customer service while ensuring orders are processed efficiently and accurately.
Accounts Payable Support
- Assist with entering supplier invoices, utility bills, receipts, and expenses into QuickBooks.
- Ensure accurate and timely data entry for assigned accounts payable tasks.
- Support the Accounts Payable department by assisting with a portion of the workload while working alongside the current Accounts Payable Coordinator.
- Assist with payment preparation through Plooto as required.
- Maintain organized accounting records and supporting documentation.
This position is primarily focused on the Order Desk function. As the successful candidate becomes familiar with our systems and processes, there will be opportunities to gradually take on additional Accounts Payable responsibilities.
Filing & Documentation
- Maintain organized physical and electronic filing systems.
- Ensure accounting and administrative records are accurate and up to date.
- Assist with organizing company documents and records.
Administrative Support
- Answer incoming telephone calls and direct inquiries as needed.
- Prepare customer credit applications.
- Prepare employment confirmation letters and other administrative documents.
- Complete various company forms and administrative paperwork.
- Provide general office support as required.
Additional Responsibilities
- Assist with regulatory filings and government remittances when required.
- Support other departments with administrative tasks as needed.
- Perform other duties as assigned by management.
Qualifications
- Previous experience in an administrative, order desk, customer service, or accounting support role.
- Experience with QuickBooks is considered an asset.
- Strong computer skills, including Microsoft Office (Excel, Outlook, and Word).
- Excellent organizational skills and attention to detail.
- Strong communication and problem-solving skills.
- Ability to prioritize multiple tasks and work in a fast-paced environment.
- Experience in the food manufacturing or distribution industry is considered an asset.
What We Offer
- Full-time, permanent position.
- Competitive salary based on experience.
- Stable employment with a growing Canadian food manufacturer.
- Supportive team environment.
- Opportunities for professional growth and increased accounting responsibilities.
- On-site parking.
If you are organized, dependable, and enjoy working in both operations and administrative support, we would love to hear from you!
Pay: $40,000.00-$46,000.00 per year
Work Location: In person
