A busy Ontario real estate lawyer is seeking a tech-forward freelance legal assistant to help manage real estate files, improve office systems, and grow the firm’s digital presence.
The ideal candidate has experience with Ontario real estate transactions, is highly organized, and is comfortable using technology and AI tools to improve efficiency, and also has good customer service skills.
Responsibilities
Real Estate Law
- Manage purchase, sale, mortgage, and refinance files from opening through closing
- Assist with conveyancing, document preparation, client intake, and closing coordination
- Communicate with clients, real estate agents, lenders, and other law offices
- Experience with Unity and Teraview is a strong asset
Operations and Technology
- Use AI tools to assist with document drafting, email management, and routine administrative tasks
- Help develop and improve office workflows, templates, and automations
- Identify opportunities to make the practice more efficient, organized, and responsive
Marketing and Brand Development
- Assist with website updates and maintenance
- Create and schedule professional social media content
- Support initiatives aimed at growing the firm’s online presence
Client Communication
- Manage incoming calls through Zoom Phone
- Communicate professionally and courteously with clients and industry professionals
- Provide timely, responsive, and client-focused administrative support
Qualifications
- Previous experience working at a real estate law firm
- Familiarity with Ontario real estate transactions
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Strong customer service skills
- Proficiency with Google Workspace and Zoom
- Comfortable learning and using AI and automation tools
- Ability to work independently, manage deadlines, and maintain strict confidentiality
- Must be located in Ontario
This freelance role offers flexible hours suitable for self-motivated individuals eager to develop their legal support skills while working remotely. Applicants should demonstrate a proactive attitude, excellent organizational abilities, and a commitment to maintaining confidentiality.
Pay: From $25.00 per hour
Application question(s):
- Are you located in Ontario?
- Do you have experience managing professional social media accounts or websites?
- What is your hourly rate expectation?
Experience:
- real estate law: 3 years (preferred)
Work Location: Remote
