Business Operations Coordinator – Bottles & Barrels
Location: Toronto, Ontario
Job Type: Full-time
About Us
Bottles & Barrels is a fast-growing Ontario wine and spirits import agency with a curated portfolio of premium old world wines. We are known for precision, operational reliability, and low-bureaucracy execution. As we scale, this high-impact role will serve as central operational command, taking accountability of key responsibilities currently handled by the COO so the business can continue to grow smoothly and efficiently.
Key Responsibilities
1. Inventory & Supply Planning
- Own inventory control and forward planning to ensure we always have sufficient product on the way for steady reliability and continued growth.
- Monitor demand signals, coordinate with producers and the warehouse team, and maintain optimal stock levels.
2. LCBO Navigation & Compliance
- Manage producer communications to ensure full LCBO compliance.
- Handle day-to-day LCBO systems work, including product creation, purchase orders (POs), lab waivers, and any other processes required to keep workflow efficient.
- Submit products to tender through the NISS LCBO system.
- Serve as liaison with LCBO buyers — discuss promotional programs and prepare/submit presentations for tendered products.
3. Client Communication, Visibility & Coordination
- Execute email marketing campaigns to keep clients (licensees, restaurants, golf clubs, etc.) informed with timely updates.
- Maintain and update the company website so it accurately reflects current product reality and offerings.
- Manage company calendars and stay well ahead of scheduled events and commitments.
- Run reports and calculate retail and wholesale pricing based on landed costs.
Qualifications
- Recent business graduate (or equivalent) with demonstrated high capacity, strong accountability, and attention to detail.
- Excellent organizational and communication skills; comfortable handling multiple priorities in a lean, fast-moving environment.
- Systems-oriented with the ability to learn LCBO processes (NISS, tenders, compliance) quickly and accurately.
- Proficiency in basic digital tools (Google Sheets/Excel, email, calendars, website CMS).
- Genuine interest in the wine/spirits industry and a desire to contribute to a growing, precision-focused business.
- Based in the Toronto area with reliable transportation to the office/warehouse.
What We Offer
- Critical role with direct, meaningful impact, replacing key COO operational responsibilities to become the central command point for the business.
- Opportunity to grow with a fast-moving company.
- Competitive salary commensurate with experience, performance-based bonuses, and comprehensive benefits after probation.
- Hands-on exposure to LCBO processes, import operations, and real business scaling.
- Supportive team culture that values precision, initiative, and work-life balance.
How to Apply
Please send your resume and a short cover note to [email protected] with the subject line “Business Operations Coordinator – Bottles & Barrels”.
In your note, please briefly share:
- Why this central operations role appeals to you.
- Any relevant experience or projects that demonstrate accountability and attention to detail.
We review applications on a rolling basis and will only contact candidates whose background aligns with our needs.
This job description outlines the core responsibilities; additional duties may arise as the company continues to grow.
Pay: $60,000.00-$85,000.00 per year
Benefits:
- Casual dress
- Company events
- Dental care
- Extended health care
- On-site parking
- Paid time off
- Vision care
Work Location: In person
