We are a boutique litigation law firm located downtown Toronto in Yorkville. Our core values are focused on creating a welcoming, supportive, and respectful environment for all members of the firm. The team is comprised of individuals who care about the high level of client service they provide. Makki Law Professional Corporation has several litigation practice areas, including Commercial Litigation, Tax Litigation and SR&ED Litigation.
We are seeking a highly organized and detail-oriented Receptionist to join our team. As a Receptionist, you will play a crucial role in ensuring the smooth operation of our office by providing administrative and clerical support to lawyers and support staff. This is a full-time position with opportunities for growth and advancement.
Responsibilities:
- Answer and direct phone calls, take messages, and respond to inquiries
- Maintain safe and clean reception, kitchen and boardroom areas.
- Greet and assist visitors in a professional and friendly manner
- Maintain safe and clean reception, kitchen and boardroom areas.
- Schedule appointments and maintain calendars for team members
- Assist with organizing meetings, conferences and special events
- Perform general clerical duties, including data entry, photocopying, scanning, and filing
- Directing incoming and outgoing faxes to appropriate individuals
- Maintain office supplies inventory and place orders as needed
- Provide administrative support to various departments as assigned
The ideal candidate will possess the following skills and experience:
- Excellent oral and written communication skills
- Exemplary phone etiquette (professional and friendly demeanor)
- Strong organizational, time-management, prioritization skills, and keen attention to detail
- Diligence, commitment, and the ability to excel in a fast-paced, high-volume law firm
- Advanced technical and computer skills including proficiency in Microsoft Word Outlook and Adobe Pro
- Ability to work well independently with minimal supervision, as well as in a team setting
- Willingness to work outside traditional working hours when required
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Proficient in using phone systems and handling multiple phone lines
- Previous experience in a law firm or office setting is a plus
- Customer service-oriented with the ability to provide exceptional customer support
- Familiarity with front desk operations and handling inquiries from clients or customers
- Basic knowledge of clerical procedures and office management systems
- Previous experience in a law firm or office setting is a plus
You will have the opportunity to work in a dynamic office environment where your contributions are valued. We offer competitive compensation, benefits package, and opportunities for career growth. If you are a motivated individual with strong administrative skills, we would love to hear from you.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities or requirements. Only those candidates selected for an interview will be contacted. We thank you for your interest in this position.
Hours: 9:00 am to 5:00 pm (Monday to Friday)
Job Type: Full-time
Pay: $37,000.00-$40,000.00 per year
Ability to commute/relocate:
- Toronto, ON M5R 3N5: reliably commute or plan to relocate before starting work (preferred)
Education:
- Secondary School (preferred)
Work Location: In person
